We are seeking a proactive and adaptable Administration Manager to support the CFO and ensure the smooth running of administrative and operational processes within a fast-paced, creative production environment. As part of a growing VFX studio, the Admin Manager will play a key role in coordinating between finance, production, and other internal teams, managing sensitive information, and contributing to the overall efficiency and professionalism of the studio.
Key Responsibilities:
* Management of Cash Flow forecast and production of PnL and Balance sheet on a monthly basis
* Preparation of monthly cost reports (payroll, freelance, licences, vendors, etc) and identification of deviations vs. Plan, particularly in connection with tax rebate estimates
* Management of accounts receivable/payable, including processing of invoices, purchase orders, etc.
* Supervise the accounting department to ensure accurate and timely book keeping
* Fiscal planification (including tax rebate filing)
* Organize and improve administrative workflows and document management systems to ensure accurate filing, storage, and retrieval of financial, project related and administrative documentation, with adequate compliance to regulators/tax authorities.
* Coordinate the preparation and distribution of reports, presentations, and internal communications
* Act as a point of contact between the CFO, internal teams (HR, Group finance, Production, etc.), suppliers, and external partners
* Propose and implement process improvements in administrative operations
Required skills and qualifications:
* Proven experience in administration or office management, ideally supporting senior leadership
* Strong organizational and multitasking abilities, with excellent attention to detail and experience on meeting tight deadlines and dynamic prioritization skills
* Familiarity with ERP systems or accounting tools is a plus
* Fluent in Spanish and English, both written and spoken.
* Residing in Tenerife and available to start immediately
* Excellent communication and interpersonal skills
* Ability to work independently and handle sensitive information with discretion & confidentiality
Desirable Competencies:
* Experience working in a creative, media, or tech/production environment is a strong advantage
* Familiarity with project-based accounting or production budgeting is a plus
* Understanding of the confidentiality needs related to client materials, IP, and unreleased content
* Italian language