In a nutshellPosition: Temporary Administrative Assistant, Quality Assurance (Support to QA Director)Location: On-site (please specify city if needed)Experience: 5+ years in administrative assistant roles supporting managers/directors or departments
Want to know more?INSUD PHARMA operates across the entire pharmaceutical value chain, providing specialized expertise and experience in scientific research, development, manufacturing, sales, and commercialization of a wide range of active pharmaceutical ingredients (API), finished dosage forms (FDF), and branded pharmaceutical products for human and animal health.INSUD PHARMA's activity is organized into three synergistic business areas: Industrial (Chemo), Branded (Exeltis), and Biotech (mAbxience). With over 9,000 professionals in more than 50 countries, INSUD PHARMA boasts 20 state-of-the-art facilities, 15 specialized R&D centers, 12 commercial offices, and more than 35 pharmaceutical subsidiaries, serving 1,150 customers in 96 countries worldwide. INSUD PHARMA believes in innovation and sustainable development.
Ready to be a #Challenger?What are we looking for?Key responsibilities include:Maintain and update the QA Director's calendar, ensuring effective scheduling and time optimization.Coordinate meeting logistics (room/Teams booking, invitations, agendas, materials, attendance, and action follow-up).Handle and filter phone calls, emails, and external visits, routing appropriately to the QA Director.Organize travel arrangements and itineraries when required.Prepare and submit expense reports, ensuring timely and accurate reconciliation for Finance/Treasury.Manage departmental correspondence (internal/external), including filing and archiving after review.Support administrative coordination with internal and external stakeholders as delegated by the QA Director.Organize department events and team activities (logistics, rooms, materials, vendor coordination if needed).Maintain the QA department's documentation structure (shared folders/Teams), ensuring organization and controlled access.Process Purchase Orders (POs) in SAP and support invoice management (tracking, validation, and follow-up with Finance and suppliers).Prepare and format documents and presentations (especially PowerPoint) to support QA communications and meetings.
Challenge awaits!