We are seeking a proactive and adaptable Administration Manager to support the CFO and ensure the smooth running of administrative and operational processes within a fast-paced, creative production environment. As part of a growing VFX studio, the Admin Manager will play a key role in coordinating between finance, production, and other internal teams, managing sensitive information, and contributing to the overall efficiency and professionalism of the studio.
**Key Responsibilities**:
- Management of Cash Flow forecast and production of PnL and Balance sheet on a monthly basis
- Preparation of monthly cost reports (payroll, freelance, licences, vendors, etc) and identification of deviations vs. Plan, particularly in connection with tax rebate estimates
- Management of accounts receivable/payable, including processing of invoices, purchase orders, etc.
- Supervise the accounting department to ensure accurate and timely book keeping
- Fiscal planification (including tax rebate filing)
- Organize and improve administrative workflows and document management systems to ensure accurate filing, storage, and retrieval of financial, project related and administrative documentation, with adequate compliance to regulators/tax authorities.
- Coordinate the preparation and distribution of reports, presentations, and internal communications
- Act as a point of contact between the CFO, internal teams (HR, Group finance, Production, etc.), suppliers, and external partners
- Propose and implement process improvements in administrative operations
**Required skills and qualifications**:
- Proven experience in administration or office management, ideally supporting senior leadership
- Strong organizational and multitasking abilities, with excellent attention to detail and experience on meeting tight deadlines and dynamic prioritization skills
- Familiarity with ERP systems or accounting tools is a plus
- Fluent in Spanish and English, both written and spoken.
- Residing in Tenerife and available to start immediately
- Excellent communication and interpersonal skills
- Ability to work independently and handle sensitive information with discretion & confidentiality
**Desirable Competencies**:
- Experience working in a creative, media, or tech/production environment is a strong advantage
- Familiarity with project-based accounting or production budgeting is a plus
- Understanding of the confidentiality needs related to client materials, IP, and unreleased content
- Italian language