PbAbout CeraShield /b /ppbCeraShield /b is a rapidly expanding company specialising in the application and removal of premium ceramic coatings for paint, glass, and stainless steel. With over 10 years of experience delivering ceramic coating solutions to Superyachts, our highly skilled applicators are pioneers in advanced coating technology. Based in Palma de Mallorca, CeraShield undertakes projects globally. /p pbJob Summary /b /ppWe are seeking a proactive, highly organised Administrative Assistant – Project Support to provide vital support to the General Manager and Project Manager. This role is central to the smooth execution of projects, supporting administrative processes, logistics coordination, resource scheduling, documentation, and data management within Microsoft Dynamics. /pulliFull-time position /liliOffice-based at STP, Palma de Mallorca /liliOccasional support for remote and global projects may be required /li /ulpbr/ppbr/ppbKey Responsibilities /b /ppbr/ppProject Administration /pulliCreate and manage work orders for projects /liliMaintain accurate project data in Microsoft Dynamics /liliTrack project materials and documentation /liliCreate work acceptance documentation for the General Manager or Sales Manager to issue to clients /li /ulpbr/ppField Services Resource Coordination /pulliBook and schedule Field Services resources /liliAssist with yard access for polishing technicians /liliTrack polishing technician equipment /liliArrange servicing of all polishing technician equipment prior to expiration /li /ulpbr/ppProject Logistics Travel /pulliOrganise project logistics including flights, car hire, and accommodation /liliPrepare and distribute project kits including PPE, gloss readers, materials, and products /liliOrganise couriers and track shipments /li /ulpbr/ppFinancial, Inventory Systems Support /pulliManage project expenses and invoices in Microsoft Dynamics /liliTrack product inventory levels and support stock control /li /ulpbr/ppHR Training Support /pulliSupport HR and General Manager in tracking and organising required courses and certifications before expiration /li /ulpbr/ppOffice Administration /pulliManage inventory and ordering of office supplies /li /ulpbr/ppbRequirements /b /pulliExperience in business administration or a related field /liliPrevious experience in an administrative or support role /liliStrong organisational and time management skills /liliHigh attention to detail with a proactive problem-solving mindset /liliAdvanced knowledge of Microsoft Office Suite and familiarity with Microsoft Dynamics /liliFluency in English and Spanish, both written and spoken /liliAbility to work under pressure in a dynamic, project-based environment /liliFlexible and adaptable approach suited to a growing company /li /ulpbr/ppbWhat We Offer /b /pulliContinuous training and mentoring /liliA supportive, international team environment /liliSalary based on experience /liliMedical insurance /li /ulpbr/ppbHow to Apply /b /ppIf you are interested in joining our team and meet the requirements, please send your CV and cover letter to. References will be requested. /p