In this position you will be responsible for all the booking and travel arrangements for the department. The Administrative Assistant will report to the department manager. Responsibilities: · Provide prompt support to all team members. - Responsible for sourcing flights, hotels, car rentals, and other accommodations as needed and based on schedules and costs. - Issue credit card authorizations. - Resolve scheduling conflicts (problems, complaints, refunds) and other issues as they come up. - Handle calls and emails from traveling team and drivers. - Proactively provide feedback for purchasing requests to team members. - Positive and professional attitude - Help resolve administrative problems. - Consult with finance team for payments received. - Book and/or upload trip expenses or other documents into the system. - Maintain financial records for each traveler. (Note: These tasks are not intended to be all-inclusive. You may perform other related duties as required to meet the ongoing needs of the company). Essential Job Functions: · Follow all company policies and procedures. - Must be able to stand, bend, kneel, sit for lengthy periods and use hands for various functions such as typing and using various hand tools. - Must be able to work from hand-written data sheets and memos. - Maintain a clean office area and work environment En Adecco creemos en la igualdad de oportunidades y apostamos por el Talento Sin Etiquetas
RequisitosKnowledge of computers, printers & related peripherals. Knowledge and understanding of various computer software, to include but not limited to, WORD and EXCEL. Fluent in English and Spanish is required, other languages will be an asset Minimum of a high school diploma, two (2) year college degree or technical school preferred. Minimum of two (2) years work experience as a secretary, administrative assistant, etc. A combination of experience and/or education is acceptable.
Responsabilidades
Temporary contract for 3-4 months through Adecco. Hours: Monday to Friday from 8:30h to 17:30h