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We're looking for people who are determined to make life better for people around the world.
ResponsibilitiesThis position offers an opportunity for a skilled professional to provide critical administrative support to the MQ Site Head / Site Lead Team and its members.
The ideal candidate is proactive, organized, detail-oriented, and has a strong sense of urgency.
Meeting CoordinationMaintain daily calendars proactively, initiate contact, and establish good working relationships outside the work group to optimize schedule coordination.Organize team meetings and handle related logistics.Assist in planning logistics such as calendaring, scheduling conference rooms, setting up equipment, and arranging catering or materials as needed.Travel and ExpensesCoordinate and arrange travel including transportation, hotels, and rental cars.Process expense reports.Additional Support and ExpectationsAdapt quickly to change and utilize tools for streamlining administrative work.Guide team members on administrative tasks like calendaring, travel, and expense reporting.Attend team meetings as assigned.Create and edit documents, spreadsheets, and presentations.Maintain group lists, distribution lists, spreadsheets, databases, and collaboration sites.Assist with pre-boarding and onboarding of new employees.Create Purchase Orders (POs) for the team.Identify innovative techniques to increase team productivity.Support internal communication efforts like the monthly newsletter and internal TV.Maintain strong connections with local and global MQ AA.QualificationsHigher professional education in international Secretaryship, Administration, Finance, or related fields.At least 5 years of experience in a professional or administrative/office management role.Spanish bilingual; English proficiency at C1 level or above.Additional Skills and PreferencesStrong interpersonal and organizational skills.Proficient in Microsoft Office programs (Word, Excel, PowerPoint, Outlook, Skype, SharePoint).Ability to work independently and manage time effectively in a dynamic environment.Adaptability to change and process improvements.Ability to prioritize tasks and seek guidance when needed.Excellent written and verbal communication skills.Ability to maintain confidentiality.Lilly does not discriminate based on age, race, color, religion, gender, sexual orientation, gender identity, gender expression, national origin, protected veteran status, disability, or any other legally protected status.
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