Overview
The Administrative Project Site Support assists the Site Manager and the site team in all administrative tasks of the site, supporting a structured and organized office, implementing all business and project approved processes, and enabling site resources to concentrate solely on their core competence scope.
The role is fully based on a construction site located in Gatika, Spain.
How You’ll Make An Impact
* Ensure accurate and timely site and project reporting by collecting, organizing, and maintaining progress data and records.
* Enable effective project communication by supporting the preparation of progress, site, and management presentations.
* Keep site activities on track by attending meetings, documenting minutes, and following up on assigned action items.
* Support smooth site operations by onboarding new personnel and guiding them through site routines, processes, and facilities.
* Provide visibility and compliance by tracking site personnel presence, working hours, and timesheets, and sharing insights with relevant departments.
* Contribute to operational excellence by implementing business processes and continuously improving administrative procedures to increase efficiency.
* Support daily site logistics by coordinating travel, accommodation, transportation, deliveries, and office facilities.
* Maintain a safe and well‑functioning site environment by coordinating suppliers, managing office resources, and ensuring PPE availability.
Your Background
* Formal education or proven experience in administration, office management, project support, or a similar role, preferably in a construction or site‑based environment.
* Experience supporting projects with reporting, documentation, record‑keeping, and presentation preparation.
* Strong organizational skills, with the ability to manage multiple administrative and logistical tasks simultaneously.
* Experience coordinating site logistics such as travel arrangements, accommodation, vehicles, facilities, or supplier services.
* Good working knowledge of data tracking, tables, charts, and maintaining records in both electronic and hard‑copy formats.
* Strong communication skills, with the ability to interact effectively with site teams, home‑office stakeholders, suppliers, and contractors. English and Spanish are required.
* A proactive, service‑oriented mindset with the ability to identify inefficiencies and contribute to continuous improvement initiatives.
* Comfortable working in a dynamic site environment and providing backup support during absences or workload peaks.
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