工作职责：
1、差旅制度制定与优化
* 制定公司差旅制度，并根据市场变化，例行刷新制度。
* 收集员工反馈，维护和优化差旅政策和流程，提高效率。
2、差旅安排与预订
* 根据公司差旅政策，协助员工预订机票、火车票、酒店，租赁车辆等。
* 处理航班取消、行程变更等突发情况，协助员工调整计划。
3、费用管理与付款
* 收集、审核供应商票据，确保费用真实准确，并完成付款。
* 定期汇总和分析差旅费用支出，提供相关报表及改善建议，优化差旅成本。
4、供应商管理
* 维护与差旅相关的供应商关系，包括旅行社、酒店、航空公司、租车公司等。
* 定期评估供应商表现，确保服务质量符合公司及员工需求。
5、政策宣导与员工沟通
* 解答员工关于差旅安排、报销流程等方面的疑问。
* 对差旅政策进行宣导。
6、其他支持工作
完成主管安排的其他事务。
任职要求：
1、大学以上学历，有差旅或行政工作经验者优先考虑。
2、有可以在西班牙合法工作的居留，中文+西语流利，英语为加分项，听说读写无障碍。
3、熟练使用office办公软件。
4、具备良好的沟通能力，责任心强，热情大方。
汇报对象：
欧洲区行政区域代表
工作地： 西班牙马德里
联系邮箱：
Administrative Specialist – Travel Management
Job Responsibilities:
1. Travel Policy Development & Optimization
* Establish and regularly update company travel policies in response to market changes.
* Collect employee feedback, optimize travel policies and processes, and improve internal efficiency.
2. Travel Arrangements & Bookings
* Assist employees in booking flights, train tickets, hotels, and rental vehicles in compliance with company travel policies.
* Handle unexpected situations such as flight cancellations or itinerary changes and assist employees in adjusting their plans.
3. Expense Management & Payments
* Collect and review supplier invoices to ensure accuracy and authenticity before processing payments.
* Regularly compile and analyze travel expenses, provide relevant reports and improvement suggestions, and optimize travel costs.
4. Vendor Management
* Maintain relationships with travel-related vendors, including travel agencies, hotels, airlines, and car rental companies.
* Conduct regular evaluations of vendor performance to ensure service quality meets company and employee needs.
5. Policy Communication & Employee Support
* Address employee inquiries regarding travel arrangements, reimbursement procedures, etc.
* Promote and communicate travel policies to employees.
6. Other Support Tasks
* Complete other tasks assigned by the supervisor.
Job Requirements:
1. Bachelor's degree or above;
experience in travel coordination or administrative work is preferred.
2. Holding a valid permit to legally work in Spain. Fluent in Chinese and Spanish;
English proficiency is a plus, with strong reading, writing, listening, and speaking skills.
3. Proficient in Microsoft Office software.
4. Strong communication skills, a sense of responsibility, and an enthusiastic and approachable personality.
Reporting To:
Administrative Regional Representative for Europe.
Workplace: Madrid, Spain
Contact Email: