Role Report
Energiot is looking for a Finance & Administrative Specialist to support and take ownership of the company’s administrative, financial, and operational processes.
This is a highly hands-on role at the core of the company’s day-to-day operations. The position will be responsible for managing financial workflows, executing accounting and reporting processes, organizing procurement and supplier management, and coordinating administrative and legal tasks. Your objective will be to build scalable internal processes and improve operational efficiency across the company.
This role is ideal for someone structured, proactive, and detail-oriented, who is comfortable working in a fast-paced startup environment and taking ownership of multiple responsibilities.
Work model: Hybrid (3 days per week in the office, Barcelona - UAB Campus)
Key Responsibilities
Finance & Accounting Operations
* Manage invoice collection, registration, and organization (Holded)
* Execute accounting classification and bank reconciliations to ensure data consistency
* Execute the monthly financial closing process (P&L, balance, reporting)
* Track accounts payable and receivable
* Monitor cash flow and support treasury management
Administrative & Operational Management
* Own and improve internal administrative processes
* Manage documentation, contracts, and internal records
* Coordinate with banks, providers, and external partners
* Support payroll-related processes
* Support contract management and legal documentation
* Track regulatory and compliance requirements
Procurement & Supplier Management
* Structure and manage procurement workflows with the team
* Coordinate supplier relationships and purchase processes
* Manage purchase orders and payment tracking
* Support logistics, imports, and operational coordination
Qualifications and Minimum Requirements
Required:
* +3 years of experience in operations, finance, administration, or similar roles
* Understanding of accounting and financial reporting
* Experience working with financial tools (ERP, accounting software, Excel)
* Strong organizational and process management skills
* High attention to detail and ownership mindset
* Ability to manage multiple workflows simultaneously
* Fluent in Spanish and English
Preferred:
* Experience in startups or fast-growing environments
* Familiarity with tools like Holded, Pleo, or similar
* Experience with procurement or supplier management
* Exposure to legal/administrative coordination
* Experience using AI tools or automation workflows to improve operational efficiency is a plus
Additional Information
* This is a hands-on role with high ownership
* The position will evolve as the company grows
* You will be expected to build processes, not just follow them
* Direct exposure to company financials and strategic decisions
* Close interaction with the leadership team
What we Offer
* Full-time, permanent contract
* Entrepreneurial startup culture with a high level of ownership
* Private medical insurance coverage (Adeslas PYME total)
* Flexible working hours and partial remote work. - Office around Barcelona (UAB Campus)
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