We are a growing property maintenance company seeking a **responsible, honest, and trustworthy Executive Administrative Assistant** to support our Business Director. This role requires a highly organised professional with excellent communication skills who can handle both business and personal support tasks.
This is a **hybrid position**. Initial training, assessment, and in-office work will take place at the Director’s home-office environment.
Key Responsibilities
- Work directly with the Director on varied ad-hoc projects and initiatives
- Project coordination and support
- Chasing payments and assisting with bookkeeping
- Monitoring, screening, and responding to communications
- Preparing and editing correspondence, reports, presentations, and documents
- Conducting research, collecting data, and preparing analysis and reports
- Assisting with quotations, invoices, and accounts
- Supporting staff recruitment (interviewing and hiring)
- Coordinating with IT team and contractors on projects
- Attending virtual meetings with clients and taking follow-up actions
- Managing outsourcing tasks and general office administration
Early Goals
- Implement a new software system for field workers
- Set up performance monitoring for new and existing office staff
- Analyse the existing workload to identify new opportunities
- Assist with development into new niche markets within the industry
Skills & Experience Required
- Proficient verbal and written business English with excellent attention to detail
- Communicative Spanish language skills (spoken and written)
- Prior administration experience (Executive Assistant/PA experience is an advantage)
- Strong knowledge of Microsoft Office (Word, Excel, PowerPoint) and Google Workspace (Drive, Gmail)
- Excellent organisational, coordination, and time management skills
- Strong interpersonal and communication skills, able to interact at all levels
- Confident problem solver with the ability to work independently and as part of a team
- Professional, respectful, and proactive approach when dealing with clients, contractors, suppliers, and staff
Personal Qualities We Value
- Trustworthy with confidential matters
- Outstanding organisational and time management abilities
- Professional and respectful telephone manner
- Adaptable and willing to handle additional ad-hoc duties when needed
- Self-motivated, exercising good judgement and common sense
- Willingness to learn, develop, and grow with the business
What We Offer
- Opportunity to work directly with the company Director in a dynamic role
- Hybrid working arrangement with flexibility
- A chance to make a significant impact on the business during an exciting growth phase
- Career progression within the company over time
We are ideally looking for someone to start **as soon as possible**, but we are willing to wait for the right person.
Pay: 1,700.00€ - 2,100.00€ per month
**Education**:
- Bachelor's (preferred)
**Experience**:
- administrative: 2 years (required)
**Language**:
- Spanish (preferred)
- English (required)
Work Location: Hybrid remote in 11310 Sotogrande, Cádiz