Overview
Receptionist/Admin Support – Permanent Part-time (morning shift) at Cognita Schools, working at The British School of Barcelona ( BS B ) / BSB campuses in Castelldefels and Sitges. The role involves front desk reception, administrative support to other departments, and contributing to an excellent school experience for students, families, and staff.
About the School – The British School of Barcelona (Castelldefels). The British School of Barcelona (BSB) is a large, popular school for children aged 3 to 18. The curriculum is based on the English National Curriculum, with GCSEs, A levels and the International Baccalaureate Diploma, alongside an extensive enrichment programme. The school serves over 2000 pupils from more than 74 nationalities with over 315 staff across multiple campuses in Castelldefels, Sitges and Barcelona City. Barcelona is a vibrant city with a mild climate and year-round sunshine. BSB is an HMC member and has been judged outstanding in safeguarding, pupil welfare and academic outcomes by a British Schools Overseas inspection.
About Cognita – Cognita is a global leader in independent education, with 100+ schools in 21 countries, serving over 100,000 students. Our schools are united by a purpose to create an environment where everyone can thrive in a rapidly evolving world.
Key Responsibilities
* Reception Tasks: Maintain a welcoming attitude towards all visitors and staff;
greet in person or via telephone;
resolve queries with professional customer service.
* Sign visitors in/out, direct them to destinations, monitor the logbook, and coordinate visitor badges in line with Safeguarding Policy.
* Manage the internal switchboard and resolve day-to-day communication issues;
ensure messages are delivered accurately.
* Generate reports for attendance and absences;
ensure records are accurate and up to date.
* Register staff lunch numbers and provide information to the catering company.
* Administrative Tasks: Assign teacher cover duties to the timetable;
ensure classes are properly covered and records are updated.
* Provide support to other administrative departments with general duties.
* Assist with basic first aid for students in line with Health & Safety and safeguarding guidelines.
* Manage deliveries (incoming/outgoing) and coordinate in-house distribution.
* Ensure meeting rooms are tidy and presentable;
support back-office administration by updating reports, databases and archives;
handle confidential information appropriately.
* Keep fire and evacuation lists updated;
comply with safeguarding, child protection, health, safety, security, confidentiality and data protection policies;
report concerns as required.
Who We Are Looking For
We are seeking a welcoming, organized and efficient individual who can provide excellent customer service and administrative support in a dynamic school environment. Ideal candidates will have strong professional communication, initiative, problem-solving abilities, and a genuine interest in working with children.
* Experience: Previous experience as a receptionist, administrative assistant, or front desk staff;
educational or international environment is desirable.
* Languages: Fluent in English and Spanish;
knowledge of other languages is a plus.
* Competencies and Skills: Professional and friendly demeanor, strong organizational skills, ability to multitask, and high attention to detail.
Benefits
All positions offer attractive packages including competitive salaries, places for children in BSB, full induction and other local benefits. Cognita Spain also offers a flexible remuneration program to tailor salary packages.
How To Apply
Complete the application before the closing date: 9:00am, Monday 3rd November 2025 (Spanish local time, GMT+1).
We are committed to safeguarding and promoting the welfare of children and young people. Safer recruitment practice and pre-employment background checks will be undertaken before appointment. Cognita is an equal opportunities employer dedicated to diversity and inclusion. No discrimination, harassment or victimisation based on personal characteristics. Early applications are encouraged;
we reserve the right tointerview and appoint prior to the closing date for the right candidate.
#J-18808-Ljbffr