In this role, you will:
- Support the Head of Production in the overall financial management process related to accounting, payments, and administrative coordination.
- Ensure the accuracy and consistency of all financial operations in line with company policies and project requirements.
- Collaborate with Executive Producers and external accounting firms to provide up-to-date financial data, track expenses, and ensure compliance across all entities.
- Maintain and enforce the internal workflows of the accounting and administrative department.
Invoicing & Payments
- Manage the end-to-end process for incoming and outgoing invoices - collection, verification, validation, posting, and filing.
- Prepare and execute payments to suppliers, freelancers, and for salaries, ensuring accuracy, timeliness, and proper documentation.
- Maintain and update expense-tracking tools; record proofs of payment and receipts appropriately.
Resources & Compliance
- Liaise with external accountants to transmit monthly and quarterly financial data, ensuring clarity and completeness of supporting documents.
- Assist with VAT, tax, and compliance reporting across multiple entities (Spain, France, etc.).
- Monitor project budgets and reconcile production costs in collaboration with producers and project managers.
- Support the preparation of financial statements, forecasts, and cost analyses for management review.
Internal Processes & Development
- Improve and document internal financial workflows (invoice tracking, payment schedules, expense policies).
- Develop tools and dashboards to facilitate reporting and decision-making.
- Ensure a clear, organized, and reliable financial system accessible to producers and management.