Context And Mission
We are looking for an HR Administrative to join our Human Resources team and support the smooth running of core administrative operations. The selected person will play a key role in ensuring the coordination and execution of HR-related procedures, internal logistics, documentation workflows, and support to both employees and other departments.
Under the guidance of the HR team, this person will contribute to a wide range of internal services related to onboarding, training, workplace logistics, and employee benefits, among others.
Key Duties
* Provide general administrative support to the different areas within the HR department, ensuring smooth coordination of day-to-day operations.
* Manage HR documentation tasks such as scanning, archiving, uploading to internal platforms, and coordinating signature processes.
* Handle benefit-related logistics, including transport, Ticket Restaurant card, and health insurance documentation.
* Coordinate workplace services such as desk and parking assignments, incident tracking, and employee queries.
* Assist in occupational health & safety processes, including WFH requests.
* Support the administrative aspects of internal training management, including documentation for FUNDAE, Training Plan requests, etc.
* Support onboarding processes, including welcome sessions, space allocation, and access coordination.
Requirements
* Education
o Higher Vocational Training (CFGS/FPII) in Administration or a related field, or equivalent professional experience.
o Any specialisation, certification, or course in Human Resources will be considered a strong plus, but it is not required.
* Essential Knowledge and Professional Experience
o Previous experience in administrative roles, preferably within an HR or academic/research environment.
o Good command of Microsoft Office (Excel and Word)
o Excellent verbal and written communication skills in Spanish.
o Working knowledge of English.
* Additional Knowledge and Professional Experience
o Familiarity with office and document management tools.
o Experience using tools such as SAP, Woffu, or similar platforms is a plus.
* Competences
o Strong organisational skills and attention to detail.
o Proactive, adaptable, and solution-oriented mindset.
o Strong communication skills and service orientation.
o Ability to multitask and prioritise in a dynamic environment.
o Team player with a collaborative attitude.
Conditions
* The position will be located at BSC within the Management Department
* We offer a full-time contract a good working environment, a highly stimulating environment with state-of-the-art infrastructure, flexible working hours, extensive training plan, restaurant tickets, private health insurance, support to the relocation procedures
* Duration: Open-ended contract due to technical and scientific activities linked to the project and budget duration
* Holidays: 22 days of holidays + 6 personal days + 24th and 31st of December per our collective agreement
* Salary: we offer a competitive salary commensurate with the qualifications and experience of the candidate and according to the cost of living in Barcelona
* Starting date: asap