About Cera Shield Cera Shield is a rapidly expanding company specialising in the application and removal of premium ceramic coatings for paint, glass, and stainless steel. With over 10 years of experience delivering ceramic coating solutions to Superyachts, our highly skilled applicators are pioneers in advanced coating technology. Based in Palma de Mallorca, Cera Shield undertakes projects globally. Job Summary We are seeking a proactive, highly organised Administrative Assistant – Project Support to provide vital support to the General Manager and Project Manager. This role is central to the smooth execution of projects, supporting administrative processes, logistics coordination, resource scheduling, documentation, and data management within Microsoft Dynamics.
Full-time positionOffice-based at STP, Palma de MallorcaOccasional support for remote and global projects may be requiredKey ResponsibilitiesProject Administration
Create and manage work orders for projectsMaintain accurate project data in Microsoft DynamicsTrack project materials and documentationCreate work acceptance documentation for the General Manager or Sales Manager to issue to clientsField Services & Resource Coordination
Book and schedule Field Services resourcesAssist with yard access for polishing techniciansTrack polishing technician equipmentArrange servicing of all polishing technician equipment prior to expirationProject Logistics & Travel
Organise project logistics including flights, car hire, and accommodationPrepare and distribute project kits including PPE, gloss readers, materials, and productsOrganise couriers and track shipmentsFinancial, Inventory & Systems Support
Manage project expenses and invoices in Microsoft DynamicsTrack product inventory levels and support stock controlHR & Training SupportSupport HR and General Manager in tracking and organising required courses and certifications before expirationOffice AdministrationManage inventory and ordering of office suppliesRequirementsExperience in business administration or a related fieldPrevious experience in an administrative or support roleStrong organisational and time management skillsHigh attention to detail with a proactive problem-solving mindsetAdvanced knowledge of Microsoft Office Suite and familiarity with Microsoft DynamicsFluency in English and Spanish, both written and spokenAbility to work under pressure in a dynamic, project-based environmentFlexible and adaptable approach suited to a growing companyWhat We OfferContinuous training and mentoringA supportive, international team environmentSalary based on experienceMedical insuranceHow to Apply If you are interested in joining our team and meet the requirements, please send your CV and cover letter to admin@cerashield.net. References will be requested.