Administrative Specialist & Office Manager
Lexidy, Madrid, Community of Madrid, Spain
Lexidy is a Legal Tech Boutique that helps expats and entrepreneurs establish and expand their businesses in Europe. With a dynamic, digitally focused culture, we provide 360‐degree assistance for our clients' most important milestones.
Responsibilities
Assist the Legal team with various processes, including:
Organize and manage office supplies, equipment, and workspaces
Maintain a clean, organized, and functional office environment
Coordinate events and conferences
Answer phone calls and redirect or handle inquiries as needed
Organize and update filing systems, both digital and physical
Provide basic IT support, such as troubleshooting office equipment and software
Assist with post‐approval processes, including registration and obtaining the TIE
Prepare and file immigration forms on various platforms (REC, Mercurio, UGE)
Schedule appointments with public bodies (Town Halls, Notaries, etc.)
Assist attorneys in drafting legal documents such as powers of attorney and appeals
Support clients during in‐person appointments, acting as an interpreter when needed
Handle phone inquiries related to immigration matters
Assist in nationality processes by obtaining documentation from civil registries and courts in Spain
Request certifications electronically (e.g., property ownership and encumbrance certificates)
Coordinate with partners for client services (translations, insurance, etc.)
Manage daily administrative tasks related to the department
Communicate with public authorities in Spain (Town Halls, Notaries, Police stations, etc.)
Execute simple immigration procedures and solve day‐to‐day queries
Support clients with bureaucratic processes, such as obtaining NIEs and opening bank accounts
Manage and deliver documentation
Assist attorneys with legal research
Provide back‐office support
Benefits
An open‐minded and collaborative organizational culture of enthusiastic lawyers
Informal, entrepreneurial and flexible atmosphere in our offices
Free coffee, drinks and healthy snacks
A Career Development Plan conducted every six months and focused on you
A network of coaches and mentors to boost your leadership skills and personal development
Access to learning and development platforms
Flexible working with remote options
Corporate Erasmus opportunities within our offices across Europe
Accountability and autonomy in ways of working
Growth opportunities, both locally and globally
Diversity: no day is the same and there is never a dull moment
Qualifications
Previous experience in an administrative legal role
Previous experience as Office Manager or Back‐Office tasks
A collaborative, flexible, and positive can‐do attitude—always willing to learn and help the team work well together
Passion, energy, and commitment
Fluent in English and Spanish (C1/C2). Other languages are definitely a plus!
Excited about and curious for digital tools, process automation and innovation
A natural tendency to share knowledge with colleagues—communicating ideas clearly and ensuring everyone understands
A client‐centric approach; you genuinely care about the people you help and go out of your way to serve the business
You enjoy solving problems. You love tackling complex challenges and finding creative solutions
You are motivated and driven, voluntarily participating in new challenges without waiting to be asked
Desired Experience
Entrepreneurial mindset: lexidy is expanding and we need your business ideas to keep crossing borders
Experience in a hyper‐growth stage startup
Experience with digital tools such as HubSpot
Project management skills, including planning, prioritizing work and meeting deadlines
We look after our employees by creating a professional and personal development space. All employees are encouraged to be free thinkers and suggest solutions that could benefit the company. We believe that a warm and friendly work environment helps promote a general sense of peace of mind, which is essential to our client's satisfaction. Lastly, at Lexidy, ties are banned, and it is mandatory to have fun!
At Lexidy inclusion and diversity are essential. We encourage people from all ethnic groups, genders, sexualities, ages and abilities to apply. We want to hear from you!
Join an exciting challenge! Apply now.
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