For one of our main IT customers based in Barcelona (Gloriès), we are looking for an Administrative Assistant who can navigate and change directions quickly within a fast-paced environment and can embrace a challenge head on with confidence, a calm sense of urgency, and a positive attitude.
You must have strong communication skills, along with a professional demeanour and a desire to remove barriers to ensure success. You must be highly detail-oriented, have strong multi-tasking skills, and practice consistent and timely follow-through. You must have high integrity and be able to handle confidential information appropriately.
General Data :
* Type of contract : Indefinite
* Hours : 09 : 00h - 14 : 00h (20 hours)
* Location : Barcelona, Spain (on-site, work from office)
* Start Date : ASAP
* Salary range : 10.000€ gross / year (equivalent to 20.000€ gross / year full-time)
Key Responsibilities :
* Be the first point of contact for all group administrative needs regarding the site.
* Be the bridge between the office and building reception desk for helping to resolve potential office issues.
* Support new hires to settle into the site from their first day in the office; welcoming, explaining how the site works, providing their assigned hardware and desk assignation, health care program, life insurance, perks...
* Help non-Spanish speaking employees with punctual language translation needs (Spanish – English).
* Asset Tracking – Update and maintain hardware list.
* Morale & Team Event Planning, including catering reservations and logistics.
* Communications to the team regarding the site.
* Office space usage: drive the organization of parking spot reservations and meeting rooms, signs, posters around the office.
* Manage and prioritize the calendar for the site with strong attention to accuracy, timeliness, conflict resolution, and alignment to priorities and commitments: anticipate team events, expected visitors...
* Office supplies, beverages tracking.
* Reception of packages for the site employees.
* Reception of visitors, help with the temporary pass reservation into the building, welcome, guide them to the office floor, WiFi setup.
Candidate Profile and Qualifications :
* Must have English proficiency and Spanish native level.
* Strong verbal and written communication skills.
* 2+ years demonstrated administrative experience in a fast-paced environment.
* Experience working within a global organization across multiple time zones.
* Detail oriented with strong problem solving and troubleshooting skills.
* Strong cross-team collaboration & organizational skills.
* Ability to be flexible and work quickly and efficiently.
* Ability to react with appropriate urgency to situations and requests.
* Must be able to maintain confidentiality and use discretion and judgment at all times.
* Exercise sound judgment, tact, diplomacy, integrity and professionalism in all communications.
* Proficiency with Outlook, Word, Excel and/or PowerPoint.
Are you highly organized, collaborative, have an extreme level of attention to detail and are looking to be part of a fun, highly energetic team? – then this job is for you!
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