Administrative Assistant
Luxury Real Estate Agency in Sotogrande
Full-time & On-Site
Initial salary: 22.000 € GROSS/year + discretionary bonus
Permanent Contract
We are a leading real estate agency on the Costa del Sol seeking a reliable and detail-oriented Sales Administrative Assistant to join our team in Sotogrande.
This is a full-time, on-site position—remote work is not available. Working hours are Tuesday to Saturday, 11:00–19:00.
Your Role
Your main responsibility will be to manage our property database by uploading and updating listings, while also providing essential support to our management and sales teams.
Key Responsibilities
* Upload new properties and update listings in our CRM system
* Maintain a well-organized database of resale properties and new developments
* Edit photos, videos, and other media to ensure high-quality advertising
* Liaise with developers, property owners, agents, and industry professionals
* Use CRM systems for property and sales management
* Provide general administrative support: coordinate calendars, arrange viewings, compile data, and assist the team as needed
Selection Process
If you meet the essential requirements below and are eager to grow within a dynamic real estate environment, please send us your application and CV.
Shortlisted applicants will be asked to complete a remote assessment. Final interviews will take place in person at our Sotogrande office.
Essential Requirements
* Fluency in English and Spanish (written and spoken) – both languages are essential for internal communication, CRM usage, and property descriptions. Other languages are strongly valued, but are not as essential (our team and clients are international).
* Strong IT skills – ability to learn CRM platforms, media editing software and property portal tools quickly.
* Media editing capabilities – knowledge of, or ability to learn, tools such as Photoshop, Lightroom, Premiere Pro, Canva, and 360 Virtual Tour platforms.
* Excellent attention to detail – our business depends on accurate and professional presentation of listings and internal data.
* Strong organisational skills – we provide full training, but you’ll be expected to manage responsibilities independently after the onboarding phase.
* On-site availability & transport – this position is based entirely at our Sotogrande office. While few off-site tasks are expected, public transport is limited, so access to a car and driver’s licence is strongly preferred.