**The Opportunity**:
Join our dynamic team at Avantor as a **Senior Administrative Assistant / Executive Assistant**. You will play a vital role in ensuring smooth operations, supporting leadership, and creating an efficient, welcoming workplace. If you thrive on multitasking and enjoy being the go-to person for coordination and problem-solving, this is the opportunity for you!
**Mission**
Under moderate supervision, this role ensures seamless internal services by managing office operations, coordinating administrative tasks, and serving as a key point of contact for facilities and internal support. You will handle correspondence, oversee office supplies, and provide essential support to the Site Manager and other stakeholders.
**Key Responsibilities**
- Manage the general switchboard **(telephone service)**:
- Oversee reception duties, including visitor registration and providing general information
- Organize meeting spaces and office facilities
- Process incoming and outgoing postal mail
- Manage the **company car fleet** (contracts, fines, maintenance, fuel expenses) and serve as the main contact for users
- Support travel arrangements in line with corporate policies
- Handle general purchases for the work center (auxiliary materials)
- Act as the point of contact for auxiliary services (cleaning, maintenance, catering, etc.)
- Provide administrative support to the Site Manager
- Assist with organizing and supporting on-site events
**Required Qualifications**
- ** High school** diploma or equivalent
- Minimum of **2 years of experience** in a similar administrative or office services role.
**Skills and Competencies**
- Proficiency in **Microsoft Office Suite** (Outlook, Word, Excel, PowerPoint)
- Strong written and verbal communication skills in **English and Spanish**:
- Ability to work independently and manage multiple tasks effectively
- Excellent prioritization and organizational skills
- High attention to detail
- Knowledge of the chemical/biopharma business is an advantage
LI-Onsite
**Disclaimer**:
The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of employees assigned to this position. Avantor is proud to be an equal opportunity employer.
**Why Avantor?**
**Dare to go further in your career.**Join our integral team of 14,000+ associates whose passion for discovery and determination to overcome challenges relentlessly advances life-changing science.
**The work we do changes people's lives for the better.** It brings new patient treatments and therapies to market, giving a cancer survivor the chance to walk his daughter down the aisle. It enables medical devices that help a little boy hear his mom's voice for the first time. Outcomes such as these create unlimited opportunities for you to contribute your talents, learn new skills and grow your career at Avantor.
**EEO Statement**:
We are an Equal Employment/Affirmative Action employer and VEVRAA Federal Contractor. We do not discriminate in hiring on the basis of sex, gender identity, sexual orientation, race, color, religious creed, national origin, physical or mental disability, protected Veteran status, or any other characteristic protected by federal, state/province, or local law.
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