Suben Art Management is an international agency with over 15 years of experience working within the contemporary art sector.We are seeking a full-time Administrative, Accounting & Sales Assistant with social media management and strong organisational, financial, and operational skills, and a genuine interest in the art world. The ideal candidate is a responsible, detail-oriented, and proactive professional, comfortable handling administration, accounting, internal coordination, sales support, and logistics in a small, fast-moving company. This role focuses primarily on finance and administration, while supporting sales operations, logistics coordination, and selected project tasks related to our artistic activities.KEY RESPONSIBILITIES
* Daily administrative and office management
* Bookkeeping and accounting support (invoicing, expenses, payments, bank reconciliation)
* Preparation and monitoring of budgets, cash flow, and basic financial reports
* Coordination with external accountants, tax advisors, and service providers
* Management and organisation of documentation, contracts, and records
* Sales administration: preparing invoices, sales confirmations, and documentation
* Follow-up of client payments and outstanding invoices
* Client and customer communication regarding administrative, sales, and billing matters
* Supplier communication and basic contract follow-up
* Coordination of logistics related to artworks and materials (shipping arrangements, tracking, documentation, packaging support)
* Support with internal project timelines related to exhibitions, art fairs, and artist projects
* General operational support across the company
REQUIRED EXPERIENCE & SKILLS
* Minimum 3 years experience in administrative, accounting, or office management roles
* Experience supporting sales processes or commercial administration
* Solid understanding of basic accounting, budgeting, and financial control
* Experience with logistics coordination and operational organisation
* Strong organisational and time-management skills
* High attention to detail and accuracy
* Ability to work independently and take initiative
* Good written and spoken English and Spanish
* Excellent skills in Microsoft Office, especially Excel
* Experience using accounting software or bookkeeping systems
* Comfortable handling multiple tasks and priorities
* Basic graphic design skills (Adobe Photoshop, Illustrator, and/or In Design)
* Social media platforms for basic content management and communication
APPRECIATED (NOT ESSENTIAL)
* Experience in the art industry, galleries, cultural organisations, or creative agencies
* Experience in small or medium-sized companies
* Experience coordinating with external service providers (accountants, lawyers, logistics companies, etc.)
* Basic knowledge of Mailchimp, CRM systems, or simple website editors
* Interest in contemporary art and artists
PERSONAL QUALITIES
* Reliable, responsible, and discreet
* Proactive and solution-oriented
* Well-organised and methodical
* Friendly and professional communication style
* Willingness to learn and grow within the company
SPECIFICATIONSLocation: Gràcia, BarcelonaSchedule: Monday–Friday, 09:00–17:00Contract: Full-timeStart date: As soon as possiblePlease send your CV and a brief introduction to: max@subenysuben.com