We are looking for a Legal Administrative Assistant to support a Legal Department in an international and fast‐paced corporate environment.
Work setup: Hybrid (2‐3 days onsite per week).
Responsibilities
* Provide administrative and coordination support to the Legal team, including calendar management, meeting scheduling, travel arrangements, and expense handling.
* Prepare meeting agendas, minutes, follow‐up actions, and presentation materials for legal and cross‐functional meetings.
* Support the drafting, formatting, proofreading, and editing of legal and corporate documentation such as contracts, NDAs, SOWs, letters, and memoranda.
* Coordinate the legal document lifecycle, including version control, circulation, signature process, archiving, and maintenance of compliant filing systems.
* Track contract intake, approvals, signature workflows, renewals, and related documentation to ensure smooth legal operations.
* Assist with corporate legal and governance activities, including corporate records, board minutes, resolutions, and PoA documentation.
* Liaise with internal stakeholders across Purchasing, Finance, Compliance, HR, and IT to manage requests, route inquiries, and ensure timely follow‐up.
* Support legal operations reporting, maintain trackers and dashboards, and contribute to process optimisation initiatives.
Must‐have requirements
* Experience in an administrative support role within a Legal, Compliance, or Corporate Affairs environment.
* Solid understanding of legal documentation, standard legal processes, and contract coordination workflows.
* Strong proficiency with Microsoft Office, especially Word, Excel, and PowerPoint.
* Experience with document management systems and e‐signature tools such as DocuSign.
* Ability to handle confidential information with discretion and professionalism.
* Strong communication and stakeholder management skills across different seniority levels.
* Professional fluency in English. Spanish is a plus.
If you're interested, apply directly or send your CV with your daily rate and availability for a call.
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