We’re looking for people who are determined to make life better for people around the world.
Responsibilities
This position is an opportunity for a skilled professional to provide critical administrative support to the MQ Site Head / Site Lead Team and team members belonging to its organization. This position requires an exceptional team player who is proactive, organized, detail‐oriented with a strong sense of urgency to complete tasks.
Meeting Coordination:
* Proactively maintain daily calendars, initiate contact and establish good working relationships with others outside of the work group to maximize schedule coordination.
* Assist with organizing team meetings and related logistics
* Assist in the planning logistics by calendaring, identifying/scheduling conference rooms, setting up equipment, ordering materials and/or catering as needed.
Travel and Expenses:
* Coordinate and arrange travel: transportation, hotel, rental car.
* Process expense reports
Additional Support/Expectations:
* Adapt to change quickly and to the tools for streamlining administrative work.
* Provide direction and guidance regarding the administrative tasks that team members need to develop on their own (e.g., calendaring, travel, expense reporting, etc.).
* Attend team meetings as assigned or directed.
* Create and edit documents, spreadsheets, and presentations.
* Create and maintain group lists, distribution lists, spreadsheets, databases, and collaboration sites.
* Assist with administrative tasks in pre‐boarding and onboarding of new employees to the area as requested.
* Create Purchase Orders (POs) for the Team.
* Identify innovative techniques to increase productivity across the team.
* Handle additional administrative support or special projects as assigned by the Manager.
* Help and support the Alcobendas MQ Site with internal communication (Monthly newsletter, Internal TV…)
* Strong connection with local AA and Global MQ AA.
Minimum Qualifications:
* Higher professional education in international Secretaryship, Administration and Finance, Assistant Director.
* At least 5 years of experience in a professional work environment or in an administrative/office management position.
* Spanish Bilingual. English level C1 or above.
Additional Skills/Preferences
* Strong interpersonal and organization skills.
* Proficient knowledge of Microsoft programs (Word, Excel, PowerPoint, Outlook, Skype, SharePoint, etc.).
* Ability to work independently with a high level of self-management in a dynamic work environment.
* Ability to adapt to change and process improvements.
* Ability to prioritize and seek guidance when multiple and competing priorities arise.
* Excellent written and verbal communication skills.
* Must be able to maintain confidential information.
Lilly does not discriminate on the basis of age, race, color, religion, gender, sexual orientation, gender identity, gender expression, national origin, protected veteran status, disability, or any other legally protected status.
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