Location: Remote (Firm headquartered in London)
Employment Type: Full-time
About the Firm
We are a London-based private equity firm managing 10 investment vehicles across multiple jurisdictions, including Jersey, Canada, the UK, and Puerto Rico. Our portfolio spans a range of industries, and we operate with a lean, high-performing team dedicated to excellence, integrity, and long-term value creation.
As we continue to grow, we are seeking a highly motivated, detail-oriented, and self-sufficient Administrative Operations Support professional to join our remote team. This individual will play a key role in supporting the firm’s day-to-day operational and administrative functions across multiple time zones and jurisdictions.
Key Responsibilities
Administrative Support:
Manage calendars, schedule meetings across time zones, and coordinate internal and external communications
Maintain and organize digital filing systems, shared drives, and confidential documentation
Prepare meeting agendas, minutes, and follow-up items for internal and LP meetings
Operations Support:
Assist with onboarding and coordination across service providers, including fund administrators, legal counsel, and auditors
Track and maintain records related to investment vehicles, governance, and compliance filings
Support KYC/AML documentation processes and data collation
Investor & Fund Support:
Assist with preparation and distribution of investor communications and reporting materials
Maintain CRM/database of investors and stakeholders
Monitor key deadlines and ensure timely submission of reports or filings across jurisdictions
Other:
Perform ad hoc research and project-based work as needed
Identify and implement process improvements and efficiencies
Support the senior leadership team with administrative and coordination needs
Key Qualifications
Minimum 3–5 years of administrative or operational experience, ideally in a financial services, investment, or professional services environment
Proven ability to work independently and remotely, demonstrating discipline and initiative
Excellent written and verbal communication skills in English
Strong attention to detail and organizational skills
Proficient with tools such as Microsoft Office (Excel, Word, Outlook), Google Workspace, Dropbox, DocuSign, and Zoom;
familiarity with CRM tools and project management platforms (e.G., Monday.Com, Notion, or Asana) is a plus
Ability to manage multiple tasks and prioritize effectively in a fast-paced environment
Experience working with cross-border structures, private equity funds, or regulated environments is strongly preferred
Personal Characteristics
Self-motivated and proactive with a “get it done” mindset
Discreet and trustworthy, especially when handling sensitive or confidential information
Comfortable working across time zones and with globally distributed stakeholders
Eager to grow and take on increasing responsibility over time
Solutions-oriented and resourceful
Compensation & Benefits
Competitive salary (based on experience and location)
Flexible working hours (must have some UK business hour overlap)
Opportunity to grow within a lean, ambitious, and high-performing team
Exposure to global private equity operations
To Apply
Please submit your CV and a brief cover letter outlining your relevant experience and motivation for the role