We are looking for a Legal Administrative Assistant to support a Legal Department in an international and fast-paced corporate environment.
Work setup: Hybrid (2-3 days onsite per week)
Responsibilities
* Provide administrative and coordination support to the Legal team, including calendar management, meeting scheduling, travel arrangements, and expense handling
* Prepare meeting agendas, minutes, follow-up actions, and presentation materials for legal and cross-functional meetings
* Support the drafting, formatting, proofreading, and editing of legal and corporate documentation such as contracts, NDAs, SOWs, letters, and memoranda
* Coordinate the legal document lifecycle, including version control, circulation, signature process, archiving, and maintenance of compliant filing systems
* Track contract intake, approvals, signature workflows, renewals, and related documentation to ensure smooth legal operations
* Assist with corporate legal and governance activities, including corporate records, board minutes, resolutions, and PoA documentation
* Liaise with internal stakeholders across Purchasing, Finance, Compliance, HR, and IT to manage requests, route inquiries, and ensure timely follow-up
* Support legal operations reporting, maintain trackers and dashboards, and contribute to process optimisation initiatives
Must-have requirements
* Experience in an administrative support role within a Legal, Compliance, or Corporate Affairs environment
* Solid understanding of legal documentation, standard legal processes, and contract coordination workflows
* Strong proficiency with Microsoft Office, especially Word, Excel, and PowerPoint
* Experience with document management systems and e-signature tools such as DocuSign
* Ability to handle confidential information with discretion and professionalism
* Strong communication and stakeholder management skills across different seniority levels
* Professional fluency in English. Spanish is a plus.
If you’re interested, apply directly or send your CV with your daily rate and availability for a call to j.sierra@asenium.com.
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