The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. Prior experience in Human Resources or team coordination is highly valued.
Administrative Assistant (Multilingual) – Startup Environment
Depending on the candidate skills, this role may extend to "Executive Assistant / Personal Assitant".
About Oxtaz
Oxtaz is a fast-growing startup aiming to become a leader in the online gaming industry, with a strong focus on poker. We have a company based in France and another one in Malaga, Spain.
We operate like a startup: fast, ambitious, and hands-on. Everyone takes ownership and contributes directly to growth.
Role Overview
We are looking for a highly organized and versatile Administrative Assistant to support the daily operations of our group across France and Spain.
This is a key, cross-functional role involving administration, accounting coordination, HR support, and executive assistance in team coordination. You will work closely with the CEO and external partners, playing an essential role in keeping the company running smoothly.
Key Responsibilities
* Administrative & Accounting Support
* Monitor and follow up on administrative and financial matters for two group entities (France & Spain)
* Track invoices, ensure proper documentation, and follow up on payments
* Coordinate with external accountants and support bookkeeping processes
* Vendor & Partner Coordination
* Liaise with external service providers (accountants, legal advisors, etc.)
* Ensure timely communication and follow-ups on ongoing matters
* HR Administration
* Assist in payroll preparation and coordination with payroll providers
* Manage employee records, holidays, and leave tracking
* Executive Support
* Provide day-to-day administrative support to the CEO
* Handle scheduling, documentation, and general coordination tasks
* Marketing Support
* Assist with basic marketing and operational tasks as needed (campaign coordination, content updates, etc.)
Profile & Skills
* Strong organizational skills with attention to detail
* Experience in Tech company
* Ability to handle multiple tasks in a fast-paced startup environment
* Proactive, reliable, and solution-oriented mindset
* Comfortable working across different functions (admin, HR, finance, marketing)
* Excellent communication and interpersonal skills
Language Requirements
* English: Professional proficiency (mandatory)
* French: Professional proficiency (mandatory)
* Spanish: Professional proficiency (mandatory)
* What We OfferCompetitive salary (fix depending on candidate's profile + variable bonus)
* Important role in the company
* Close collaboration with the CEO
* Startup environment with fast learning
* Flexible working setup (hybrid)
Why Join Oxtaz?
* Work in a dynamic and ambitious startup environment
* Be directly involved in the growth of an international company
* Take ownership and have a real impact from day one
* Collaborate with a multicultural team across France and Spain