PAdministrative Specialist – LONGi Madrid Office /ppTasks and Responsibilities /pp1. Execute company’s administration policies, procedures and management including office management, fixed assets management, company car management, travel support such as ticket/hotel/accommodation, meeting/annual party events, team building, employee recognition and so on. /pp2. Manage day-to-day administration actives including office management, invoice process, purchasing, stationary, company car/mileages, fixed assets, accommodation management and access control. /pp3. Responsible for daily management of company - leased employee dormitories, including arranging check - ins, scheduling cleaning, procuring dormitory items, purchasing insurance, and coordinating lease renewals. /pp4. Assist in the compilation of the annual administrative budget, and monitor monthly administrative expenses and ensure accurate payment processing. Reconcile expense accounts and report any discrepancies to the supervisor. /pp5. Assist in the process of visa invitation letter issuance, coordinate with relevant departments and external parties. /pp6. Meetings or events support. /pp7. Support admin vendor assessment and selection as well as payment. /ppbr/ppRequirements /pp1. Currently enrolled in a relevant degree program (e.g., Business Administration, Management, or related fields) or have recently graduated. /pp2. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint). Strong Excel skills are required for budget analysis and expense tracking. /pp3. Excellent communication skills in Spanish and English. Ability to communicate effectively with local suppliers and international teams. /pp4. Good organizational and multitasking abilities. Capable of handling multiple tasks simultaneously and meeting deadlines. /pp5. Knowledge of local Spanish business practices and regulations related to administration is an advantage. /pp6. Basic administrative experience, such as internships in an office environment, is preferred. Familiarity with administrative processes, including budgeting, procurement, and office management, is a plus. /p