Noatum Maritime Services operates as local agents in ports, acting as the eyes and ears on the ground in over 857 ports across 128 countries. Offering a broad range of Port Services, Commercial Liner Services, Ship Services, and Specialized Services, Noatum Maritime Services supports clients by connecting the dots through their value chain from load port to discharge port.
Our clients include Cargo Owners, Traders, Miners, Oil Majors, Ship Owners, Ship Operators, and Ship Managers, handling a wide array of goods and vessel types such as containers, dry bulk, breakbulk, project cargo, crude oil, refined products, natural gas, and passengers.
Noatum Maritime Services differentiates itself through specific domain knowledge, local relationships, understanding of local nuances and risks, and the ability to leverage the assets and scope of services within their broader ecosystem to provide value-added solutions to clients.
The DA Administrative role in Noatum Maritime Cruise Services is responsible for managing all administrative tasks related to customer invoicing and financial documentation for cruise shipowners. This role handles the complete workflow of Disbursement Accounts (DAs) for cruise vessel calls, ensuring accuracy, efficiency, and timely communication with vendors, internal teams, and shipowners. You will play a key role in supporting operations across all ports where we act as agents.
Key Responsabilities
* Invoice Workflow Management: Handle the complete vendor invoice process for each vessel call, including downloading, organizing, and validating all related documentation.
* Invoice Registration & Verification: Register and verify vendor invoices in internal systems, ensuring accuracy and compliance with shipowner and internal procedures.
* Disbursement Account Preparation: Prepare, issue, update, and review Disbursement Accounts (DAs) in a timely and accurate manner for all cruise vessel calls.
* DA Upload & Reporting: Upload DAs and associated financial documentation into shipowner platforms (e.g., IMS, MXP), ensuring all information is correctly submitted.
* Shipowner Communication: Respond to queries from shipowners regarding invoice details, costs, discrepancies, or documentation needs, ensuring clear and professional communication.
* Compliance with Procedures: Ensure strict adherence to each shipowner’s administrative procedures, document requirements, and invoicing protocols.
* Vendor & Internal Coordination: Liaise with operational teams and service providers to obtain missing documents, clarify charges, resolve billing issues, and maintain workflow efficiency.
* Operational Support: Provide administrative support throughout each vessel call to ensure smooth operations and a seamless experience for cruise lines and passengers.
* Financial Record Keeping: Maintain organized and accurate financial documentation for internal audits, customer audits, and management reporting.
We Offer
* Temporary replacement contract.
* Access to a flexible remuneration plan (health insurance, transport...)
* Ticket Restaurant
* Afternoon off on your birthday.
* Continuous training in our Corporate University (Learning Platform).
* Being part of a dynamic team with global impact.
At Noatum, we ensure equality and non-discrimination on the basis of sex, race, religion, disability, age, and sexual orientation in our recruitment processes. Our goal is to make the most of people’s abilities in all their diversity, avoiding any form of discrim
* Bachelor's degree in Administration, Economics, Business Administration (ADE), or a related field.
* Additional certifications in maritime administration, port agency, invoicing systems, or financial documentation are considered a plus.
* Familiarity with port management systems, DA reporting platforms, or maritime invoicing tools is highly valued.
* Fluent in English and Spanish (spoken and written).
* Minimum 1 year of experience in administrative or operational roles within the maritime or shipping industry.
* Experience with invoice registration, DA preparation, financial documentation, or similar administrative processes.
* Communication: Strong verbal and written communication skills.
* Ability to work under pressure and meet tight deadlines during vessel call peaks.
* Strong attention to detail and process oriented mindset.
* Problem solving skills and a proactive attitude.
* Solid command of MS Excel, Outlook, and internal operational databases.
* Familiarity with maritime systems and digital tools used by shipowners is a plus.
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