Administrative Specialist & Office Manager
Lexidy, Madrid, Community of Madrid, SpainLexidy is a Legal Tech Boutique that helps expats and entrepreneurs establish and expand their businesses in Europe.
With a dynamic, digitally focused culture, we provide 360-degree assistance for our clients' most important milestones.ResponsibilitiesAssist the Legal team with various processes, including:Organize and manage office supplies, equipment, and workspacesMaintain a clean, organized, and functional office environmentCoordinate events and conferencesAnswer phone calls and redirect or handle inquiries as neededOrganize and update filing systems, both digital and physicalProvide basic IT support, such as troubleshooting office equipment and softwareAssist with post-approval processes, including registration and obtaining the TIEPrepare and file immigration forms on various platforms (REC, Mercurio, UGE)Schedule appointments with public bodies (Town Halls, Notaries, etc.)Assist attorneys in drafting legal documents such as powers of attorney and appealsSupport clients during in-person appointments, acting as an interpreter when neededHandle phone inquiries related to immigration mattersAssist in nationality processes by obtaining documentation from civil registries and courts in SpainRequest certifications electronically (e.g., property ownership and encumbrance certificates)Coordinate with partners for client services (translations, insurance, etc.)Manage daily administrative tasks related to the departmentCommunicate with public authorities in Spain (Town Halls, Notaries, Police stations, etc.)Execute simple immigration procedures and solve day-to-day queriesSupport clients with bureaucratic processes, such as obtaining NIEs and opening bank accountsManage and deliver documentationAssist attorneys with legal researchProvide back-office supportBenefitsAn open-minded and collaborative organizational culture of enthusiastic lawyersInformal, entrepreneurial and flexible atmosphere in our officesFree coffee, drinks and healthy snacksA Career Development Plan conducted every six months and focused on youA network of coaches and mentors to boost your leadership skills and personal developmentAccess to learning and development platformsFlexible working with remote optionsCorporate Erasmus opportunities within our offices across EuropeAccountability and autonomy in ways of workingGrowth opportunities, both locally and globallyDiversity: no day is the same and there is never a dull momentQualificationsPrevious experience in an administrative legal rolePrevious experience as Office Manager or Back-Office tasksA collaborative, adaptable, and positive can-do attitude—always willing to learn and help the team work well togetherPassion, energy, and commitmentFluent in English and Spanish (C1/C2).
Other languages are definitely a plus!
Excited about and curious for digital tools, process automation and innovationA natural tendency to share knowledge with colleagues—communicating ideas clearly and ensuring everyone understandsA client-centric approach; you genuinely care about the people you help and go out of your way to serve the businessYou enjoy solving problems.
You love tackling complex challenges and finding creative solutionsYou are motivated and driven, voluntarily participating in new challenges without waiting to be askedDesired ExperienceEntrepreneurial mindset: lexidy is expanding and we need your business ideas to keep crossing bordersExperience in a hyper-growth stage startupExperience with digital tools such as HubSpotProject management skills, including planning, prioritizing work and meeting deadlinesWe look after our employees by creating a professional and personal development space.
All employees are encouraged to be free thinkers and suggest solutions that could benefit the company.
We believe that a warm and friendly work environment helps promote a general sense of peace of mind, which is essential to our client's satisfaction.
Lastly, at Lexidy, ties are banned, and it is mandatory to have fun!
At Lexidy inclusion and diversity are essential.
We encourage people from all ethnic groups, genders, sexualities, ages and abilities to apply.
We want to hear from you!
Join an exciting challenge!
Apply now.
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