Human Resources Administrative Assistant (Full Time)
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Job Description
The Human Resources Administrative Assistant supports the daily operations of the Human Resources department by managing administrative tasks, maintaining accurate employee records, coordinating Human Resources processes, and serving as a primary point of contact for associates and leadership. This role ensures compliance, drives efficiency, and helps deliver an exceptional employee experience aligned with organizational standards.
Key responsibilities include:
* Employee Records & Data Management – maintain and update employee files, HRIS data, onboarding documents, certifications, and personnel changes; prepare reports and support audits.
* Recruitment & Onboarding Support – assist with job postings, resume screening, interview scheduling, candidate communication, new hire paperwork, orientation sessions, and recruitment trackers.
* Human Resources Operations & Employee Support – respond to associate inquiries, support employee relations documentation, track attendance and leaves of absence, and coordinate employee engagement activities.
* Compliance & Policy Administration – ensure adherence to company policies, employment laws, and safety standards; update and distribute policy documents.
* Payroll & Benefits Coordination – assist employees with benefit enrollment, changes, and troubleshooting while maintaining confidentiality.
* Human Resources Reporting & Administrative Support – prepare reports, meeting minutes, letters, memos, and documentation; support projects, workflow improvements, and schedule meetings.
Role-Specific Skills & Competencies
Technical Skills
• Proficient in HRIS systems (Workday)
• Strong Microsoft Office skills: Excel, Word, Outlook, PowerPoint
• Knowledge of labor laws (FMLA, FLSA, ADA, EEO) and record‑keeping requirements
• Experience with recruitment tools
Administrative & Organizational Skills
• Strong attention to detail and accuracy in data entry
• Ability to manage multiple priorities, meet deadlines, and maintain structured files and processes
• Problem‑solving ability to address associate questions and elevate concerns appropriately
Interpersonal & Professional Skills
• Excellent written and verbal communication; comfortable interacting with all levels of staff
• High level of confidentiality, integrity, and professionalism
• Customer‑service oriented with a positive and supportive demeanor
• Ability to work independently and collaboratively, adapting to sudden changes and urgent requests
Preferred Qualifications
• 1–3 years of experience in Human Resources or administrative support
• Hospitality or service‑industry experience preferred (but not required)
• Bilingual (English/Spanish) strongly preferred
• Human Resource Certification (PHR, SHRM‑CP) a plus
Compensation
$21.00 per hour
Pyramid Global Hospitality is an equal‑opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
Seniority level
Entry level
Employment type
Full‑time
Job function
Human Resources
Industries
Hospitality
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