Join to apply for the Operations Manager role at CalyptusJoin to apply for the Operations Manager role at CalyptusGet AI-powered advice on this job and more exclusive features.Direct message the job poster from CalyptusCo-Founder @ Calyptus | High Performance Talent at Scale | Blockchain & AIThis role is with a Calyptus partner.Position Overview :
The Operations Manager plays a crucial role in overseeing and coordinating administrative functions within an organization. This person will be responsible for ensuring the smooth operations of our procedures, driving executional excellence across all non-investment departments, managing administrative issues, and implementing efficient approaches to support the overall functioning of the organization.The ideal candidate combines a sharp strategic mind with operational empathy and relentless bias for action. You're a builder, optimizer, and connector, comfortable with ambiguity and able to navigate a complex cross-functional landscape.Key Responsibilities :
Support the Administrative Department daily workflow (board work, interaction with 3rd party Vendors, participation in department calls and etc.);
Develop and implement administrative systems, memos, and procedures;
Ensure compliance with company policies and relevant regulations;
Translate leadership priorities into OKRS, dashboards, and workflows across departments;
Audit and re-engineer key operational workflows;
Develop TechStack and processes automation;
Conduct regular assessments of administrative processes and suggest improvements;
Support Doc-Flow process(sorting, organizing, registering, maintaining);
Coordinate across departments to ensure streamlined execution and aligned priorities;
Support preparation and management of the Ops budget;
Support and assist with company's events and meetings (brand support, procurement :
merch, corporate gifts etc.);
Support and assist with Employee Business Travel & VISA issuance;
Create presentations and/ or illustrative materials for corporate meetings. Other ad-hoc tasks as assigned;
You have:
4+ years of relevant proven experience as Operations / Administrative Manager, Back Office or a similar role;
Ability to work with routine Administrative tasks :
Archive, Documents Registers / Business travel / Events etc.;
Hands-on experience withability to multitask and prioritize in a fast-paced environment;
High level of discretionand confidentiality;
Capability to organize work tasks, Identify blockers, friction points, and opportunities to automateChampion documentation culture with preferable experience in Jira, Asana, Miro and Notion;
Meticulousness and attention to detailEnergy & Motivation to grow and contribute to overall business operational excellenceCalyptus connects talent with world-class companies. Want to put your job search on autopilot? Join our platform, complete a 10-minute AI screening interview, and get matched with 100s of top roles. Sign up now at and let the opportunities come to you.Seniority levelSeniority level Mid-Senior levelEmployment typeEmployment type Full-timeJob functionJob function Information Technology and EngineeringReferrals increase your chances of interviewing at Calyptus by 2xGet notified about new Operations Manager jobs in Spain .Warehouse Operations Manager (no remote-based in the Netherlands)Madrid, Community of Madrid, Spain 3 days agoRevenue Operations Manager (Remote - Portugal, Spain, Czechia, or Greece) Sales Operations Manager (B2C) - Japonal & A Corea Strategy & Operations Manager (Wealth & Trading) InRiver PIM Operations Manager (Senior / Lead) ID33530Ribarroja, Valencian Community, Spain 1 month agoAd Operations Specialist – Campaign Manager 360 (100% remoto)Madrid, Community of Madrid, Spain 1 week agoInRiver PIM Operations Manager (Senior / Lead) ID33530Valladolid, Castilla and Leon, Spain 4 weeks agoMadrid, Community of Madrid, Spain 1 month agoImplementation Specialist - Southern Europe Senior Revenue Operations Manager (m / f / d)We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.J-18808-Ljbffr
#J-18808-Ljbffr