Administrative Specialist & Office Manager
Lexidy, Madrid, Community of Madrid, Spain
Lexidy is a Legal Tech Boutique that helps expats and entrepreneurs establish and expand their businesses in Europe. With a dynamic, digitally focused culture, we provide 360‑degree assistance for our clients’ most important milestones.
Responsibilities
Assist the Legal team with various processes, including:
Organize and manage office supplies, equipment, and workspaces
Maintain a clean, organized, and functional office environment
Coordinate events and conferences
Answer phone calls and redirect or handle inquiries as needed
Organize and update filing systems, both digital and physical
Provide basic IT support, such as troubleshooting office equipment and software
Assist with post‑approval processes, including registration and obtaining the TIE
Prepare and file immigration forms on various platforms (REC, Mercurio, UGE)
Schedule appointments with public bodies (Town Halls, Notaries, etc.)
Assist attorneys in drafting legal documents such as powers of attorney and appeals
Support clients during in‑person appointments, acting as an interpreter when needed
Handle phone inquiries related to immigration matters
Assist in nationality processes by obtaining documentation from civil registries and courts in Spain
Request certifications electronically (e.g., property ownership and encumbrance certificates)
Coordinate with partners for client services (translations, insurance, etc.)
Manage daily administrative tasks related to the department
Communicate with public authorities in Spain (Town Halls, Notaries, Police stations, etc.)
Execute simple immigration procedures and solve day‑to‑day queries
Support clients with bureaucratic processes, such as obtaining NIEs and opening