Highly organized, proactive, and energetic General Administrative, Front Desk & Personal Assistant to provide high-level administrative and personal assistant support to the executive team while serving as the first point of contact for visitors and external stakeholders.
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The role also includes office management responsibilities, ensuring the proper maintenance and smooth day-to-day functioning of the office facilities.
This position requires excellent communication skills, strong multitasking abilities in a fast-paced environment, high attention to detail, and absolute discretion when handling confidential information.Key ResponsibilitiesProvide comprehensive administrative and personal assistant support to the executive team, including calendar management, travel arrangements, and coordination of internal and external meetings.Prepare, review, and edit correspondence, reports, presentations, and other executive-level documentation, including the creation of high-quality PowerPoint presentations when required.Handle confidential and sensitive information with the highest level of discretion and professionalism.Act as a key representative of the company culture, ensuring a welcoming, professional, and organized front desk experience.Greet, welcome, and assist visitors in a courteous and professional manner, ensuring a positive first impression of the company.Answer, screen, and direct phone calls, emails, and general inquiries to the appropriate departments or individuals.Ensure the proper maintenance and smooth functioning of the office facilities, acting as the main point of contact for maintenance and service providers.Coordinate with external vendors and suppliers related to office maintenance, services, and facilities management.Manage office supplies inventory, monitor stock levels, and place orders as required.Maintain, update, and manage databases, records, and internal tracking systems.Provide support in recruitment processes, including coordination of interviews and administrative follow-up.Assist with additional tasks and projects related to executive, administrative, personal assistant, and office management areas as needed.Requirements and SkillsPrevious experience in administrative, front desk, personal assistant, or office management roles is a plus; attitude, organization, and reliability are key.Strong organizational and time-management skills, with the ability to prioritize tasks effectively.Energetic, proactive, and multitasking-oriented profile, comfortable working in a fast-paced environment.High level of discretion, confidentiality, and professionalism.Strong PowerPoint skills, with the ability to create well-structured, executive-level presentations.Excellent written and verbal communication skills (English, Spanish & Catalan).Proficiency in Microsoft Office or equivalent productivity tools.Ability to work independently and collaboratively within a team.Professional appearance and customer-oriented attitude.Living close to the office is highly valued. xohynlm
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