Suben Art Management is an international agency with over 15 years of experience working within the contemporary art sector.
We are seeking a full-time Administrative, Accounting & Sales Assistant with social media management and strong organisational, financial, and operational skills, and a genuine interest in the art world. The ideal candidate is a responsible, detail-oriented, and proactive professional, comfortable handling administration, accounting, internal coordination, sales support, and logistics in a small, fast-moving company. This role focuses primarily on finance and administration, while supporting sales operations, logistics coordination, and selected project tasks related to our artistic activities.
KEY RESPONSIBILITIES
- Daily administrative and office management
- Bookkeeping and accounting support (invoicing, expenses, payments, bank reconciliation)
- Preparation and monitoring of budgets, cash flow, and basic financial reports
- Coordination with external accountants, tax advisors, and service providers
- Management and organisation of documentation, contracts, and records
- Sales administration: preparing invoices, sales confirmations, and documentation
- Follow-up of client payments and outstanding invoices
- Client and customer communication regarding administrative, sales, and billing matters
- Supplier communication and basic contract follow-up
- Coordination of logistics related to artworks and materials (shipping arrangements, tracking, documentation, packaging support)
- Support with internal project timelines related to exhibitions, art fairs, and artist projects
- General operational support across the company
REQUIRED EXPERIENCE & SKILLS
- Minimum 3 years experience in administrative, accounting, or office management roles
- Experience supporting sales processes or commercial administration
- Solid understanding of basic accounting, budgeting, and financial control
- Experience with logistics coordination and operational organisation
- Strong organisational and time-management skills
- High attention to detail and accuracy
- Ability to work independently and take initiative
- Good written and spoken English and Spanish
- Excellent skills in Microsoft Office, especially Excel
- Experience using accounting software or bookkeeping systems
- Comfortable handling multiple tasks and priorities
- Basic graphic design skills (Adobe Photoshop, Illustrator, and/or InDesign)
- Social media platforms for basic content management and communication
APPRECIATED (NOT ESSENTIAL)
- Experience in the art industry, galleries, cultural organisations, or creative agencies
- Experience in small or medium-sized companies
- Experience coordinating with external service providers (accountants, lawyers, logistics companies, etc.)
- Basic knowledge of Mailchimp, CRM systems, or simple website editors
- Interest in contemporary art and artists
PERSONAL QUALITIES
- Reliable, responsible, and discreet
- Proactive and solution-oriented
- Well-organised and methodical
- Friendly and professional communication style
- Willingness to learn and grow within the company
SPECIFICATIONS
Location: Gràcia, Barcelona
Schedule: Monday–Friday, 09:00–17:00
Contract: Full-time
Start date: As soon as possible
* Please send your CV and a brief introduction to: