Join a thriving environment tasked with delivering new and disruptive technologies!
We are looking for a highly organized and proactive Receptionist-Administrative Assistant to manage our office in Barcelona and provide essential support to our team in Alicante.
The ideal candidate must be a multi-talented professional with excellent communication skills, fluent in English, Catalan, and Spanish.
We are looking for someone who excels at being the central point of contact for the office, handling everything from supplier management and administrative tasks to coordinating travel and reservations for the team and our General Director. So, if you are a detail-oriented person who loves ensuring a smooth-running office, managing logistics, and being the go-to person for the team, then this role is just for you!
Key Responsibilities:
* Office suppliers:
review the status of office materials, follow the fulfilment of contracts with regular suppliers, search for new necessary suppliers or replacement due to improved conditions of usual suppliers, review contract renewal and expiration date.
* IT equipment:
review of the condition of the equipment, assignment of users and request for replacement or repairs.
* Building access:
guaranteeing access to the building for visitors, suppliers, managers or non-recurring employees
* Office maintenance:
review the state of the office, repairs or proposal for improvements.
* Office space:
adaptation of employee workspaces and common areas.
* Barcelona accommodation:
seek agreements with hotels, restaurants, temporary rental of apartments for employees.
* Office report:
monthly report of office expenses and forecast, proposals and improvements
* Board of directors:
coordinate travel, agenda, transfer and other necessary reservations of the attendees
* Perform other duties as assigned.
Qualifications:
* Proven experience in a similar administrative or receptionist role.
* Strong organizational and time-management skills.
* Excellent communication skills, both written and verbal.
* Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
* Ability to work independently and manage multiple tasks at once.
* A proactive and positive attitude.
* Fluency in both Spanish and English.
Nice to have:
* Experience with a start-up or in a coworking environment.
* Experience with travel coordination and event planning.
* Knowledge of basic accounting or expense reporting.
* Familiarity with office management software.
* Knowledge of Catalan would be a plus.
Why Join Us:
At The TMRW Foundation – you will be part of a dynamic and innovative team that is dedicated to building cutting-edge technologies. We offer a collaborative and inclusive work environment where your contributions will make a significant impact.
Join us in shaping the future of our cloud-based social 3D platform and help us deliver exceptional experiences to our users. Not quite what you were looking for?
We offer job opportunities in multiple locations and might just have the perfect fit for you at The TMRW Foundation! All open applications can be sent to