We are looking for a full-time admin assistant.
Duties
- Providing administrative support to ensure efficient operation of the office.
- Supports managers and employees through a variety of tasks related to organization and communication.
- Responsible for confidential and time sensitive material.
- Ability to effectively communicate via phone and email.
- Ensuring that all administrative assistant duties are completed accurately and delivered with high quality and in a timely manner.
- Rely on experience and judgment to plan and accomplish goals and a wide degree of creativity and latitude is expected.
- Answer and direct phone calls.
- Organize and schedule meetings and appointments.
- Maintain contact lists.
- Produce/copy/scan and distribute correspondence memos, letters, faxes and forms.
- Assist in the preparation of regularly scheduled reports.
- Develop and maintain a filing system.
- Order office supplies.
- Book travel arrangements.
- Submit and reconcile expense reports.
- Provide general support to visitors.
- Provide information by answering questions and requests.
- Research.
- Prepare and monitor/a invoices.
- Calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
- Maintain/order office supplies.
- Cover the reception desk when required.
- Maintain computer and manual filing systems.
- Handle sensitive information in a confidential manner.
- Resolve administrative problems.
- Manage staff appointments, oversee and supervise the work of junior staff maintain up-to-date employee holiday records.
Requirements
- Fluent English and Spanish;
- Minimum 3 years of prior experience in office administration;
- Proficient in Microsoft office applications such as Word and Excel;
- A bachelor degree is required;
- Have necessary documents to work and live in Spain;
- Time management, stress resistance skills.
Please send CV with introduction in English only.
If shortlisted you will be invited for an interview.
Work conditions
Monday-Friday, with 1 hour lunch break.
Salary depends on experience and performance.
The place of work will be in Benicarló, Castellon.
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