We are looking for a full-time admin assistant.
Duties
* Providing administrative support to ensure efficient operation of the office.
* Supports managers and employees through a variety of tasks related to organization and communication.
* Responsible for confidential and time sensitive material.
* Ability to effectively communicate via phone and email.
* Ensuring that all administrative assistant duties are completed accurately and delivered with high quality and in a timely manner.
* Rely on experience and judgment to plan and accomplish goals and a wide degree of creativity and latitude is expected.
* Answer and direct phone calls.
* Organize and schedule meetings and appointments.
* Maintain contact lists.
* Produce/copy/scan and distribute correspondence memos, letters, faxes and forms.
* Assist in the preparation of regularly scheduled reports.
* Develop and maintain a filing system.
* Order office supplies.
* Book travel arrangements.
* Submit and reconcile expense reports.
* Provide general support to visitors.
* Provide information by answering questions and requests.
* Research.
* Prepare and monitor/a invoices.
* Calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
* Maintain/order office supplies.
* Cover the reception desk when required.
* Maintain computer and manual filing systems.
* Handle sensitive information in a confidential manner.
* Resolve administrative problems.
* Manage staff appointments, oversee and supervise the work of junior staff maintain up-to-date employee holiday records.
Requirements
* Fluent English and Spanish;
* Minimum 3 years of prior experience in office administration;
* Proficient in Microsoft office applications such as Word and Excel;
* A bachelor degree is required;
* Have necessary documents to work and live in Spain;
* Time management, stress resistance skills.
Please send CV with introduction in English only.
If shortlisted you will be invited for an interview.
Work conditions
Monday-Friday, 09.00-18.00 with 1 hour lunch break.
Salary depends on experience and performance.
The place of work will be in Benicarló, Castellon.
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