We are a growing property maintenance company seeking a responsible, honest, and trustworthy Executive Administrative Assistant to support our Business Director.
This role requires a highly organised professional with excellent communication skills who can handle both business and personal support tasks.This is a hybrid position.
Initial training, assessment, and in-office work will take place at the Director's home-office environment.Key ResponsibilitiesWork directly with the Director on varied ad-hoc projects and initiativesProject coordination and supportChasing payments and assisting with bookkeepingMonitoring, screening, and responding to communicationsPreparing and editing correspondence, reports, presentations, and documentsConducting research, collecting data, and preparing analysis and reportsAssisting with quotations, invoices, and accountsSupporting staff recruitment (interviewing and hiring)Coordinating with IT team and contractors on projectsAttending virtual meetings with clients and taking follow-up actionsManaging outsourcing tasks and general office administrationEarly GoalsImplement a new software system for field workersSet up performance monitoring for new and existing office staffAnalyse the existing workload to identify new opportunitiesAssist with development into new niche markets within the industrySkills & Experience RequiredProficient verbal and written business English with excellent attention to detailCommunicative Spanish language skills (spoken and written)Prior administration experience (Executive Assistant/PA experience is an advantage)Strong knowledge of Microsoft Office (Word, Excel, PowerPoint) and Google Workspace (Drive, Gmail)Excellent organisational, coordination, and time management skillsStrong interpersonal and communication skills, able to interact at all levelsConfident problem solver with the ability to work independently and as part of a teamProfessional, respectful, and proactive approach when dealing with clients, contractors, suppliers, and staffPersonal Qualities We ValueTrustworthy with confidential mattersOutstanding organisational and time management abilitiesProfessional and respectful telephone mannerFlexible and willing to handle additional ad-hoc duties when neededSelf-motivated, exercising good judgement and common senseWillingness to learn, develop, and grow with the businessWhat We OfferOpportunity to work directly with the company Director in a dynamic roleHybrid working arrangement with flexibilityA chance to make a significant impact on the business during an exciting growth phaseCareer progression within the company over timeWe are ideally looking for someone to start as soon as possible, but we are willing to wait for the right person.Job Type: Full-timePay: 1,******€ - 2,******€ per monthEducation:Bachelor's (Preferred)Experience:administrative: 2 years (Required)Language:Spanish (Preferred)English (Required)Work Location: Hybrid remote in ***** Sotogrande, Cádiz