Suben Art Management is an international agency with over 15 years of experience working within the contemporary art sector.We are seeking a full-time Administrative, Accounting & Sales Assistant with social media management and strong organisational, financial, and operational skills, and a genuine interest in the art world. The idóneo candidate is a responsible, detail-oriented, and proactive professional, comfortable handling administration, accounting, internal coordination, sales support, and logistics in a small, fast-moving company. This role focuses primarily on finance and administration, while supporting sales operations, logistics coordination, and selected project tasks related to our artistic activities.KEY RESPONSIBILITIES- Daily administrative and office management- Bookkeeping and accounting support (invoicing, expenses, payments, bank reconciliation)- Preparation and monitoring of budgets, cash flow, and basic financial reports- Coordination with external accountants, tax advisors, and service providers- Management and organisation of documentation, contracts, and records- Sales administration: preparing invoices, sales confirmations, and documentation- Follow-up of client payments and outstanding invoices- Client and customer communication regarding administrative, sales, and billing matters- Supplier communication and basic contract follow-up- Coordination of logistics related to artworks and materials (shipping arrangements, tracking, documentation, packaging support)- Support with internal project timelines related to exhibitions, art fairs, and artist projects- General operational support across the companyREQUIRED EXPERIENCE & SKILLS- Minimum 3 years experience in administrative, accounting, or office management roles- Experience supporting sales processes or commercial administration- Solid understanding of basic accounting, budgeting, and financial control- Experience with logistics coordination and operational organisation- Strong organisational and time-management skills- High attention to detail and accuracy- Ability to work independently and take initiative- Good written and spoken English and Spanish- Excellent skills in Microsoft Office, especially Excel- Experience using accounting software or bookkeeping systems- Comfortable handling multiple tasks and priorities- Basic graphic design skills (Adobe Photoshop, Illustrator, and/or InDesign)- Social media platforms for basic content management and communicationAPPRECIATED (NOT ESSENTIAL)- Experience in the art industry, galleries, cultural organisations, or creative agencies- Experience in small or medium-sized companies- Experience coordinating with external service providers (accountants, lawyers, logistics companies, etc.)- Basic knowledge of Mailchimp, CRM systems, or simple website editors- Interest in contemporary art and artistsPERSONAL QUALITIES- Reliable, responsible, and discreet- Proactive and solution-oriented- Well-organised and methodical- Friendly and professional communication style- Willingness to learn and grow within the companySPECIFICATIONSLocation: Gràcia, BarcelonaSchedule: Monday–Friday, 09:00–17:00Contract: Full-timeStart date: As soon as possiblePlease send your CV and a brief introduction to: max@subenysuben.com