Suben Art Management
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is an international agency with over 15 years of experience working within the contemporary art sector.
We are seeking a full-time
Administrative, Accounting & Sales Assistant with social media management
and strong organisational, financial, and operational skills, and a genuine interest in the art world. The ideal candidate is a responsible, detail-oriented, and proactive professional, comfortable handling administration, accounting, internal coordination, sales support, and logistics in a small, fast-moving company. This role focuses primarily on finance and administration, while supporting sales operations, logistics coordination, and selected project tasks related to our artistic activities.
KEY RESPONSIBILITIES
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Daily administrative and office management
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Bookkeeping and accounting support (invoicing, expenses, payments, bank reconciliation)
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Preparation and monitoring of budgets, cash flow, and basic financial reports
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Coordination with external accountants, tax advisors, and service providers
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Management and organisation of documentation, contracts, and records
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Sales administration: preparing invoices, sales confirmations, and documentation
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Follow-up of client payments and outstanding invoices
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Client and customer communication regarding administrative, sales, and billing matters
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Supplier communication and basic contract follow-up
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Coordination of logistics related to artworks and materials (shipping arrangements, tracking, documentation, packaging support)
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Support with internal project timelines related to exhibitions, art fairs, and artist projects
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General operational support across the company
REQUIRED EXPERIENCE & SKILLS
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Minimum 3 years experience in administrative, accounting, or office management roles
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Experience supporting sales processes or commercial administration
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Solid understanding of basic accounting, budgeting, and financial control
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Experience with logistics coordination and operational organisation
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Strong organisational and time-management skills
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High attention to detail and accuracy
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Ability to work independently and take initiative
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Good written and spoken English and Spanish
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Excellent skills in Microsoft Office, especially Excel
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Experience using accounting software or bookkeeping systems
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Comfortable handling multiple tasks and priorities
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Basic graphic design skills (Adobe Photoshop, Illustrator, and/or InDesign)
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Social media platforms for basic content management and communication
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APPRECIATED (NOT ESSENTIAL)
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Experience in the art industry, galleries, cultural organisations, or creative agencies
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Experience in small or medium-sized companies
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Experience coordinating with external service providers (accountants, lawyers, logistics companies, etc.)
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Basic knowledge of Mailchimp, CRM systems, or simple website editors
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Interest in contemporary art and artists
PERSONAL QUALITIES
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Reliable, responsible, and discreet
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Proactive and solution-oriented
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Well-organised and methodical
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Friendly and professional communication style
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Willingness to learn and grow within the company
SPECIFICATIONS
Location: Gràcia, Barcelona
Schedule: Monday–Friday, 09:00–17:00
Contract: Full-time
Start date: As soon as possible
Please send your CV and a brief introduction to: