Administrative Specialist Spain- Immigration
Location: Malaga office, Spain
We are looking for an Administrative Specialist to support the Immigration Department at Lexidy. The role requires autonomy in day‑to‑day case handling, strong organizational skills, and the ability to coordinate administrative and legal tasks across multiple platforms and public bodies.
Responsibilities
- Assist with post‑approval processes, including registration and obtaining the TIE
- Prepare and file immigration forms on various platforms (REC, Mercurio, UGE)
- Schedule appointments with public bodies (Town Halls, Notaries, etc.)
- Assist attorneys in drafting legal documents such as powers of attorney and appeals
- Support clients during in‑person appointments, acting as an interpreter when needed
- Handle phone inquiries related to immigration matters
- Assist in nationality processes by obtaining documentation from civil registries and courts in Spain
- Request certifications electronically (e.g., property ownership and encumbrance certificates)
- Coordinate with partners for client services (translations, insurance, etc.)
- Manage daily administrative tasks related to the department
- Communicate with public authorities in Spain (Town Halls, Notaries, Police stations, etc.)
- Execute simple immigration procedures and solve day‑to‑day queries
- Support clients with bureaucratic processes, such as obtaining NIEs and opening bank accounts
- Manage and deliver documentation
- Assist attorneys with legal research
- Provide back‑office support
Qualifications
- 2‑3 years of experience in an administrative legal role (immigration)
- Fluent in English and Spanish (C1/C2); other languages are a plus
- Passion, energy, and commitment
- A collaborative, flexible, and positive can‑do attitude
- Excited about and curious for digital tools, process automation and innovation
- A natural tendency to share knowledge; clear communication skills
- Client‑centric approach; genuine care for the people you help
- Problem‑solving mindset; enjoying complex challenges and creative solutions
- Motivated and driven; actively participating in new challenges
Preferred
- Entrepreneurial mindset; experience in a hyper‑growth stage startup
- Experience with digital tools such as HubSpot
- Project management skills, including planning, prioritizing work and meeting deadlines
Benefits
- Open‑mindful and collaborative organizational culture with enthusiastic lawyers
- Informal, entrepreneurial and flexible atmosphere in our offices
- Free coffee, drinks and healthy snacks
- Career Development Plan: reviewed every six months
- Network of coaches and mentors
- Access to learning and development platforms
- Versátil working with remote options
- Corporate Erasmus opportunities within our offices around Europe
- Accountable, autonomous and independent work environment
- Growth opportunities, both locally and globally
- Diversity: no day is the same, and there is never a dull moment
- Inclusion and diversity: we encourage people from all ethnic groups, genders, sexuality, age, and abilities to apply
Seniority Level
Entry level
Employment Type
Full‑time
About Lexidy
Lexidy is a Legal Tech Boutique focused on simplifying customers’ lives. We help expats and entrepreneurs do business and make investments in Europe, providing 360‑degree assistance for the most important milestones in their lives.
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