We are looking for a Legal Administrative Assistant to support a Legal Department in an international and fast-paced corporate environment.
Work setup: Hybrid (2-3 days onsite per week)
Responsibilities:
Provide administrative and coordination support to the Legal team, including calendar management, meeting scheduling, travel arrangements, and expense handling
Prepare meeting agendas, minutes, follow-up actions, and presentation materials for legal and cross-functional meetings
Support the drafting, formatting, proofreading, and editing of legal and corporate documentation such as contracts, NDAs, SOWs, letters, and memoranda
Coordinate the legal document lifecycle, including version control, circulation, signature process, archiving, and maintenance of compliant filing systems
Track contract intake, approvals, signature workflows, renewals, and related documentation to ensure smooth legal operations
Assist with corporate legal and governance activities, including corporate records, board minutes, resolutions, and PoA documentation
Liaise with internal stakeholders across Purchasing, Finance, Compliance, HR, and IT to manage requests, route inquiries, and ensure timely follow-up
Support legal operations reporting, maintain trackers and dashboards, and contribute to process optimisation initiatives
Must-have requirements:
Experience in an administrative support role within a Legal, Compliance, or Corporate Affairs environment
Solid understanding of legal documentation, standard legal processes, and contract coordination workflows
Strong proficiency with Microsoft Office, especially Word, Excel, and PowerPoint
Experience with document management systems and e-signature tools such as DocuSign
Ability to handle confidential information with discretion and professionalism
Strong communication and stakeholder management skills across different seniority levels
Professional fluency in English. Spanish is a plus.
If you’re interested, apply directly or send your CV with your daily rate and availability for a call to j.sierra@asenium.com.