Join to apply for the Administrative & Finance Assistant role at Publicis Groupe España
Join to apply for the Administrative & Finance Assistant role at Publicis Groupe España
Publicis Groupe, the world's second largest communications group, is a solutions platform that is present in more than 100 countries and has more than 98,000 employees. With a unique work philosophy, The Power of One puts clients at the center by promoting the growth of their business through creative agencies (Publicis, Leo Burnett, Publicis Health, Wysiwyg, Nurun and Digitas), media (Zenith, Starcom, Spark and Performics), and areas of transversal knowledge.
Publicis Groupe links Creativity, Technology and Data offering a value proposition that effectively connects brand and consumer.
The Administrative & Finance Assistant will play a key role in supporting the administrative operations of the company, with a strong focus on invoice management and documentation control. This position is responsible for handling the end-to-end process of invoice tracking, purchase order follow-up, and reconciliation tasks to ensure accuracy, compliance, and timely processing. The role also includes maintaining organized records and collaborating with internal teams to support the smooth flow of daily operations.
* Administrative & Document Management : Manage Purchase Orders through the Ariba platform and follow up with internal teams (Client Service and Accounts).
* Invoice & Expense Management : Track, review, and process incoming invoices for creative and media projects.
* Investigate and resolve any discrepancies in collaboration with relevant departments.
* Support in the preparation and review of internal and client-specific reports.
* Assist in tracking budgets and forecasts.
* Coordinate with external auditors during client audits for contract compliance.
* 2-3 years of previous experience in administrative or financial support roles.
* Knowledge of SAP, Microsoft Office (especially Excel), Outlook, and Teams.
* Excellent organizational skills and attention to detail.
* Intermediate level of English.
Why join us? Because we offer reasons such as :
* Flexible Benefits (Coverflex) : Enjoy more than just work with flexible compensation including meal vouchers, health insurance, transportation, and more.
* Growth Opportunities : You can advance in your career not only through the experience of working with major clients but also by accessing local and global training programs specialized according to your role, covering both technical and soft skills.
* Free Online Training : You can access unlimited courses from LinkedIn Learning and Udemy Catalogs through our artificial intelligence platform "Marcel".
* Online English Classes : Benefit from group weekly classes by native teachers if you have a B1 level of English or above.
* Partner Certifications : You'll have the opportunity to obtain certifications from industry giants such as Meta, Google, or Amazon.
* Work from anywhere : Telecommute up to 6 weeks from over 100 countries with our #WorkYourWorld program.
* Attractive holidays package including your birthday & Advertising Day off plus some additional days off. Rest is also important!
* Work-Life Balance : Enjoy a hybrid model with up to two days working from home and intensive summer hours. Full remote in Easter, Christmas & 3 weeks in Summer. Flexible work start schedule.
* Well-being : We prioritize the well-being of our staff and organize various health initiatives such as daily meditation or yoga among others.
We are certified as a Great Place to Work, your happiness and providing you with an outstanding experience means a lot to us, let's enjoy!
Here at Publicis Groupe, we are committed to building a culturally diverse workforce and therefore strongly encourage applications from underrepresented groups. We are committed to equality of opportunity and welcome applications from all individuals, regardless of their background : we do not discriminate on the basis of race, color, religion, gender identity or expression, sexual orientation, national origin, age, disability, marital status, or any individual´s status in any group or class protected by law.
If you have any reasonable adjustment needs arising from a disability or medical condition to fully participate in the recruitment process, please discuss this with the recruiter who contacts you.
All employees are committed to complying with obligations regarding Information Security and Technologies, obligations related to the use of Artificial Intelligence, obligations stemming from the Quality and Environmental Management System, as well as obligations derived from the Integrity Management System, Corruption Prevention, and the Anti-Bribery and Anti-Corruption Policy. Furthermore, all employees are required to complete mandatory training courses, declarations, and compliance commitments in these areas. Seniority level
* Seniority level Not Applicable
Employment type
* Employment type Full-time
Job function
* Job function Finance and Sales
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