Business Admin & Operations Coordinator (m / f / x)
From ManpowerGroup Interim Management, we are currently seeking a Business Admin & Operations (m / f / x) for a 6‐month project with one of our main clients, a leading multinational in the technology sector.
Location
Hybrid – Madrid
Start date
Either mid‐December or mid‐January.
End date
30th June 2026.
Duration
6 months (with the possibility of extension)
Project Objective
The project aims to support the operational and administrative management of the Regional Digital Sales team, ensuring the effective planning, execution, and coordination of key business processes. It includes organizing global meetings, managing calendars, providing executive support, and coordinating internal initiatives to help achieve business and team objectives.
Additionally, it focuses on driving efficiency through digitalisation and the use of AI tools, fostering collaboration, operational excellence, and an inclusive, growth‐oriented work culture.
Key Responsibilities
Business Operations: Support the readiness and execution of core processes, ensuring efficient management and seamless integration across the broader organization.
Organisational Health: Contribute to making the team a great place to work by supporting the implementation of the people agenda and team well‐being initiatives.
Communications & Content: Support the execution of internal and executive communications, including newsletters, all‐hands meetings, and presentation materials. Identify and drive cross‐team process improvements to enhance collaboration and information flow.
Special Projects, Programs & Initiatives: Collaborate with key stakeholders to coordinate the Rhythm of the Business (ROBOT) and optimise processes for greater operational efficiency. Partner with cross‐functional teams contributing to the overall business rhythm and alignment.
Executive Administrative Support: Manage global calendar coordination for senior leaders, organise meetings and agendas, and provide logistical and event planning support.
AI‐Driven Efficiency: Utilise AI tools to streamline workflows, automate repetitive tasks, and enhance productivity across business operations and administrative functions.
Required / Minimum Qualifications
Bachelor's Degree in a relevant field, with over 4 years of experience in business management, executive administration, business planning, operations management, project management, or equivalent professional experience.
Additional / Preferred Qualifications (PQs)
Experience: Over 6 years of relevant experience.
Virtual Leadership: Strong skills in engaging and leading virtual teams.
Communication: Advanced oral and written communication, planning, and organisational abilities.
Expertise: Demonstrated expertise in communications, presentation development, and programme management.
Multitasking: Proven ability to work independently, manage multiple projects in fast‐paced environments, and collaborate effectively.
Proactivity: Ambitious self‐starter who thrives in ambiguous situations and manages priorities efficiently.
Relationship Building: Confident in building relationships with senior leaders; strong organisational and execution skills.
Collaboration: Exceptional cross‐functional collaboration and conflict resolution abilities.
Integrity: High integrity, sound judgement, and discretion in handling confidential information.
Culture: Familiarity with Microsoft's company culture is preferred.
Training: Desirable: formal training in project / process management, operations, and / or communications.
AI Skills: Proven experience in AI upskilling and use of basic AI tools to drive efficiency in tasks and processes.
Additional Details
Mid‐level experience with strong organisational skills.
Background in project or programme management, regardless of industry.
Sales experience not required.
Experience in fast‐paced environments.
Take this chance to be part of a dynamic, innovative team at a leading multinational. Make an impact, grow your skills, and help drive important projects and digital initiatives—apply now to join us!
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