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About us:
Axiomatic_AI is dedicated to accelerating R&D by developing the next generation of Automated Interpretable Reasoning, a verifiably truthful AI model built for reasoning in science and engineering. We empower engineers in hardware design and Electronic Design Automation (EDA), aiming to revolutionize hardware design and simulation in the photonics and semiconductor industry. We seek highly motivated professionals to bring these innovations to life, transitioning from development to commercial products.
Position overview:
Axiomatic_AI is seeking a highly motivated and detail-oriented Office Manager for our Barcelona office. As part of our People Team, you will support office operations, HR functions, and facilitate communication and collaboration across the team. Your responsibilities include managing logistics, overseeing HR processes, coordinating meetings and events, and ensuring efficient office operations in a dynamic environment. You will work with stakeholders including the executive team, landlords, suppliers, and external agencies to maintain a well-organized workplace.
Your mission:
Office Manager for the Barcelona Office focused on:
* Identifying and addressing office and team needs efficiently.
* Maintaining office equipment and supplies.
* Preparing meetings and following up on action items.
* Coordinating logistics for meetings and events.
* Preparing expense reports and managing documentation for tax purposes.
* Implementing health and safety measures.
* Working with landlords and suppliers.
Own HR Operations in Barcelona:
* Offering letters and contract signing for ES employees.
* Employee onboarding.
* Managing office finances, including salaries, taxes, invoices, and expenses.
* Handling interactions and documentation with tax and relocation agencies.
Act as part of Axiomatic_AI's People Team:
* Providing administrative support and contributing to recruitment efficiency.
* Coordinating interviews, assessments, and recruitment logistics.
The Impact You Will Have:
* Enhancing executive team efficiency and acting as a trusted partner.
* Facilitating communication and collaboration.
* Ensuring seamless administrative functions.
* Supporting onboarding and offboarding processes.
* Organizing meetings and events.
* Managing travel and accommodation arrangements for visitors and team sprints.
Key requirements:
* Proven experience > 3 years in office operations management in a startup or similar environment.
* Proactive and creative problem-solver with a solutions-oriented attitude.
* Fluent in Spanish and English, with clear oral and written communication skills.
* Initiative to improve office systems and processes.
* Proficiency in Microsoft Office and Google Workspace.
* Strong organizational and communication skills.
Who You Are:
* A team player with a positive attitude and flexibility.
* Self-motivated, detail-oriented, and intuitive.
* Proactive in solving issues under uncertainty.
* Excellent communication skills in English and Spanish, capable of conveying complex information effectively.
* Able to work independently and handle confidential information.
* Committed to establishing sustainable processes and principles.
What we offer:
* Competitive compensation
* Stock Options Plan: Share in our success and growth.
* Cutting-Edge Tools: Access to advanced tools and collaboration with AI, physics, hardware, and EDA experts.
* Work-Life Balance: Flexible arrangements with options for remote work.
* Professional Growth: Opportunities to attend conferences, present research, and engage with the AI community.
* Impact-Driven Culture: Join a passionate team solving challenging problems at the intersection of AI and hardware.
At Axiomatic_AI, you will work on innovative AI technology for scientific and engineering applications, contributing to the development and commercialization of AI architectures that reason coherently and produce interpretable, verifiable solutions. Join us to shape the future of hardware and computing, collaborating globally with engineers and AI specialists. We value pushing boundaries and redefining AI, focusing on formal consistency. If you're ready to elevate your expertise, we want to hear from you!
Worried about not meeting every qualification? Studies show women and people of color are less likely to apply unless they meet all criteria. We are committed to diversity, inclusion, and authenticity. If you're excited about this role but don't meet every qualification, we still encourage you to apply—you might be the perfect fit or suitable for another opportunity with us.
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