Job Responsibilities
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Fleet Management
Manage a fleet of approximately 115 cars, including support for quotations and negotiation with vendors.
Initiate and process all new car requests, ensuring adherence to company policies and budget.
Assist with car delivery and ensure all necessary documentation is in place (personal details, insurance, green cards).
Oversee the management of fuel cards and administration of traffic fines. Provide support and coordination for incidents and accidents involving fleet vehicles, as well as maintenance
Travel System Management
Manage the internal corporate travel booking application and the corporate taxi application, including new user registration, managing blocked accounts, and data updates.
Provide support to users regarding access issues and password resets for both tools.
Corporate Cards Management
Handle the request, follow-up, and delivery of corporate cards.
Support employees with corporate card application registration processes.
Process and manage travel allowance requests, particularly in cases of returns.Manage incidences related to corporate travel, such as stolen luggage or VISA hacking complaints.
Collaborate with Compliance and Finance departments to ensure proper management as card volume increases.
Internal Asset Allocation & De-allocation
Manage allocation and de-allocation requests within the internal Configuration
Management Database for various assets related to employee services, including corporate cards, cars, corporate travel booking tools, and expense reports.
Physical Document Inventory Management:
Manage the inventory of physical documents for LVMH, coordinating with external partners for storage and destruction.
Executive Support
Provide support to members of the Executive Committee, including agenda management and coordination.
Act as a key point of contact, ensuring smooth communication and coordination across stakeholders.
Profile
QUALITIFCATIONS: Proven experience in office management, executive assistance, or similar roles supporting senior stakeholders. Demonstrated experience supporting C-level or senior leadership. Strong organizational and multitasking skills in fast-paced environments. High level of discretion and confidentiality. Digital & Technical Skills: Advanced proficiency in Microsoft Office Suite (especially Excel and Outlook). Experience working with SAP or similar ERP systems. Strong ability to navigate and manage multiple digital tools and web-based applications (fleet, travel, expenses, etc.). High digital mindset, with the ability to quickly adapt to new tools and systems. Familiarity with AI tools (e.G., Copilot) is a plus. Languages: High level of Spanish and English is mandatory. Portuguese or French is a plus. Other: Driving license (B) is desirable.
KEY SKILLS: Organizational Skills Attention to Detail Communication (Written and Verbal) Problem-Solving Time Management Customer Service Oriented Adaptability Data Entry and Management
Additional Information
LVMH Beauty Iberia believes in every person’s unique talent and celebrates all singularities. xhfqzwm Therefore, we foster diversity and inclusion from our recruitment process and are committed to promote equal opportunities to create an integrative working environment. As part of this commitment, LVMH Beauty Iberia values candidates who hold a certificate of disability equal to or greater than 33%.
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