Finance Manager
My client is looking for a Finance Manager
The overall scope of the position is summarised below. All operational tasks are divided between the finance manager and his team.
Responsibilities
Financial responsibilities :
* Responsibility for general national functions and the preparation of reports and statistics reflecting results, profits, cash balances and other financial results.
* Define, in collaboration with senior management, financial and accounting guidelines and ensure overall financial balance.
* Ensure the reliability of all the company’s financial and accounting accounts and documents in accordance with legislation and Group rules.
* Prepare, present and guarantee the annual corporate and consolidated accounts, or any other document necessary for their presentation to the auditors, shareholders and administrations.
* Provide ongoing reporting on the financial situation to the company’s Managing Director, the Group and the supervisory and regulatory authorities (tax inspection, etc.).
* Create all interim, monthly or annual reports required for financial statements in accordance with standard accounting practices, IFRS and local GAAP.
* Administration of accounting practices in areas such as financial reporting, cost accounting, tax reporting, banking and collections, credit and debt collection, internal budgeting, calculation and insurance matters.
* Participation in steering meetings with the board of directors.
* Preparation of forecasts, budgets and medium-term planning in line with the company’s business logic.
* Defines and monitors credit policy in collaboration with the Managing Director and the sales department:
assessment and determination of customer credit limits by calculating risks. Overseeing the settlement of disputes.
* Correct entry of all commercial transactions in accordance with the group’s chart of accounts.
* Regular communication of monthly account results.
* Collection procedures, cash collection.
* Investment planning and control:
Participate in and validate profitability and financial risk studies and simulations to assist in decision-making on investment projects in accordance with Group rules. Optimise, validate and monitor annual and multi- year investment plans.
* Preparation and monitoring of internal and external audits.
* Act as the key local contact for auditors, tax authorities, tax advisers and banks.
* Liquidity planning and cash management, in consultation with the Group’s treasury department.
* Monitoring finances, activities, processes and costs.
* Supplier management.
* Payment management.
Legal responsibilities :
* Ensuring that contracts entered into by the company comply with Group rules.
* Ensuring that the company’s interests are protected in all contracts that concern it (suppliers of goods, customers, leases, construction insurance, etc.).
Controlling :
* Oversee management control in its tasks and the preparation and publication of results.
* Develop and monitor the budget of the company in line with the strategic choices of senior management and / or shareholders. Analyse shortcomings and propose corrective actions.
* Define analytical needs and the tools required for business management.
* Define and analyse reports resulting from defined needs and propose corrective actions if necessary.
HR responsibilities :
* Accountable for the entire recruitment process for new employees, with or without external service providers.
* Onboarding, training and development of new and long-standing employees.
* With the team, provide internal HR support to management and employees.
* Accountable for staff contracts.
* Accountable for payroll management with an external service provider.
* Preparation for and participation in end-of-year interviews and evaluations.
* Accountable for other HR-related tasks, such as executing and / or coordinating the preparation of an employee handbook, preparing job descriptions, workflows, organisational charts, participating in international HR projects for the group, etc.
IT and administrative responsibilities (in cooperation) :
* Supervising and coordinating the successful implementation of the GPDR at the local level in collaboration with the DPO.
* Cooperation for IT infrastructure and systems.
* Coordination with external IT service providers (hardware, software, provision of IT equipment for new employees, SAP, CRM).
* Purchase of IT equipment such as PCs, laptops, fax machines, printers, mobile phones, cameras, etc.
* Leasing contracts and leasing administration.
* Insurance.
* Telephone and data transfer contracts, rental contracts, etc.
Compliance support :
* Supporting the implementation of the compliance management system at the local level.
* Steering the CSRD for the subsidiary in conjunction with the Group.
* Review of changes in the local regulatory environment.
* Regular review of non-compliance risks at the local level.
* Adapt global company procedures to local needs and develop local procedures for local compliance issues.
* Serve as a point of contact for enquiries from local employees.
* Raise awareness among local management team members of the consequences of non-compliance with laws and internal company policies.
* Support the organisation of compliance training in collaboration with the Chief Compliance Officer (CCO).
* Assist in the preparation and execution of compliance audits.
* Recommend compliance topics to the CCO.
* Report on compliance activities to the CCO (upon request).
* Take measures to ensure compliance at the local level.
Management :
* Manage teams by applying the company values, skills and principles of collaboration and management. Lead by example, disseminate, communicate and enforce these values and principles within your team(s).
* Ensuring the appropriate level of delegation, accountability, performance and control of employees, in particular through appropriate key performance indicators (KPIs).
* Define collective and individual objectives, monitor results and implement corrective actions.
* Preparing for and participating in end-of-year interviews and assessments.
* Organise regular formal meetings (meetings and reports) with each of your employees.
* Ensure that information flows smoothly and openly both upwards and downwards.
* Ensure that the team is the right size, that performance is improved and that skills are developed.
* Propose any decisions concerning employees under your direct responsibility (hiring, departure, training, promotion, etc.).
* Manage work schedules, leave and absences, as well as temporary staff in the relevant departments.
Authorities related to the position :
powers / none) – Power of attorney (according to internal / local regulations).
Minimum requirements / qualifications :
* University degree in economics / business administration or a related field or comparable training.
* Experience in a comparable position, ideally in a medium-sized international company.
* Good knowledge of local GAAP and international accounting standards (IFRS).
* Good knowledge of payroll, insurance and corporate taxation (tax law).
* Good knowledge of ERP systems, ideally SAP.
* Good knowledge of standard MS Office Excel, Word and PowerPoint software;
very good Excel skills are required.
* Customer-oriented approach and entrepreneurial thinking skills with a confident and convincing manner.
* Very good managerial and interpersonal skills / ability to lead and manage colleagues with tact.
* Able to set up your own system for monitoring, prioritising and executing job tasks.
* Ability to work and set priorities under time and workload pressure.
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