Workplace Coordinator – Global Workplace Team
As a Workplace Coordinator you will be responsible for providing a first class experience, welcoming colleagues and visitors to our premises, taking responsibility for the standards and operation of the office.
Responsibilities
* We will expect you to build strong bonds with our key stakeholders and general colleague base in our offices in Ceuta to become a ‘go to’ with a ‘can do’ approach.
* We’re planning to Workplaces further than ever before by supporting the implementation and design of new standard operating procedures for everything we do as a team.
* We need you to pay close attention to and become proficient in all our systems, together with our Desk Planners, Work Planners and ServiceNow (reactive tasks) as well as any new technology/software we implement in the future.
* Working with the REWS team and suppliers, ensuring all pre-planned maintenance tasks are completed in accordance with the compliance schedules and office supplies are maintained. This includes all stationery, refreshments etc.
* We plan for this role to be right in the detail of how we do what we do as a team in all things from booking couriers to supporting changes in the office and seeing where process improvements are available, ensuring delivery of key department KPI’s.
* We’ll be expecting you to be regularly checking the offices for quality assurance.
* We will need you to work closely with the HSS manager to ensure compliance and that any incidents are reported in accordance with Health & Safety practices.
* Ensure the local social committee is supported on all matters impacting the Workplace.
* Support the business with any local ISO or Internal audit requirements.
* You’ll be able to demonstrate good financial control for all relevant goods and services with line manager pre-approval.
* You’ll be more than comfortable in requesting quotes from suppliers and requesting purchase orders from our Workplace admin team.
* Raise purchase requisitions and orders, ensuring accuracy and within budgets.
* You’ll be able to create a generic risk assessment for non-technical tasks and events as well as review risk assessments and method statements provided by suppliers.
* You’ll have experience in handling desk safety equipment (DSE) assessments either directly or arranging them with a third party.
* You’ll be able to identify where a personal emergency evacuation plan (PEEP) may be required and will work with Workplace and HSS management to ensure they are managed correctly.
* You will oversee the access system controls including CCTV where appropriate, ensuring fully auditable document controls are in place.
Qualifications
* Must have excellent written and verbal communication skills.
* IOSH qualification or equivalent preferred - not essential.
* Previous experience in large corporate environment preferred.
* Experience of communicating at all levels.
* Proficient in Microsoft Office 365 suite.
Benefits
* Employer matched Pension Scheme up to 6%
* 25 days leave + Bank holidays
* Healthcare support
* Income Protection
* A stake in our success through our ShareSave scheme
* Great development opportunities
* Wellbeing support, and so much more
Should you need any adjustments or accommodations to the recruitment process, at either application or interview, please contact us.
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