ARQUIMEA, we are a technology company operating globally and providing innovate solutions and products in highly demanding sectors.
Our areas of activity are Aerospace, Defense & Security, Big Science, Biotechnology and Fintech.
Primary Function and Scope:
- The Funding & Proposal Officer is responsible for the preparation, coordination, and submission of funding proposals, mainly public (national, European, and international – including U.S. programs), and selectively private. The role focuses on the full pre-award lifecycle, from opportunity scouting to final submission, ensuring eligibility, compliance, coordination, and high-quality non-technical content.
- Once the project is granted, the Funding & Proposal Officer will be responsible for the financial and administrative management of funded R&D; projects, with a strong focus on justification, reporting, and compliance. ensures that granted projects are properly executed, reported, and justified in accordance with funding body and program requirements.
Primary Functions:
- Coordinate the preparation and consolidation of all non-technical proposal documentation (administrative, impact, implementation, ethics, gender, management sections, etc.).
- Support technical teams by collecting, structuring, and integrating non-scientific information into proposals.
- Act as the main point of contact with partners, coordinators, and funding authorities during the pre-award phase.
- Manage proposal timelines, deliverables, and internal coordination.
- Prepare, upload, and submit proposals through the relevant funding platforms.
- Ensure compliance with internal FPO & PMO procedures and documentation standards.
- Manage and coordinate the post-award phase of funded projects, ensuring compliance with contractual obligations.
- Prepare, coordinate, and submit technical and financial justification documentation for funded projects.
- Coordinate with Project Managers and finance to validate eligible costs and supporting documentation.
- Support audits, reviews, and clarification requests from funding bodies.
- Contribute to continuous improvement of FPO procedures and project management practices.
Required skills, experience and candidate profile:
- Bachelor’s or Master’s degree in Engineering, Science, Business Administration, Economics, International Relations, or related field.
- Training in R&D; funding programs (Horizon Europe, national funding schemes, international programs).
Specific Training / Knowledge Required in:
- Public funding ecosystems (EU, national, and international).
- Proposal preparation and submission processes.
- Eligibility rules, consortium structures, and compliance requirements.
- Strong written communication skills in English.
- Public funding rules and justification procedures.
- Financial and administrative reporting for R&D; projects.
Additional Qualifications:
- Project management or proposal management certification.
- Basic corporate business development knowledge
- Strong understanding of project lifecycles.
Minimum Required Experience:
- 1 – 2 years of experience in proposal preparation, funding management, or similar roles.
- 2 – 4 years of experience in project management.
We're looking for curious, creative, tenacious and collaborative people, eager to do things and unafraid to tackle challenges in order to contribute to improving the society in wich we live.
Think Big, Do the Job & Enjoy Life
At ARQUIMEA, we value diversity and inclusion. We do not discriminate on the basis of race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, or other protected factors by law. All candidates will be considered equally based on their skills and experience