Company Description My Sheet Music Transcriptions is at the forefront of sheet music and digital music notation services. We’re looking for a Finance & Executive Assistant: someone who combines organizational skills, financial rigor, and people sensitivity with a real understanding of music and creative environments. This is a multidisciplinary strategic and admin role who will be working closely to both our CEO and Operations Manager and helping us manage our finances and documentation, back-office needs, and team support.
Finance prepare payments and maintain organized expense records. Issue client invoices and help automate billing processes. Collect, catalog, and manage all company expense and income documentation. Collaborate with our accounting and tax advisors to ensure compliance with Spanish and EU regulations. Help process refunds and the corresponding credit notes. Help prepare expense forecasts and financial summaries.
Backoffice Coordinate office supplies and equipment purchases. Manage inventory and handle equipment assignments. Organize workspaces and support daily office operations. Assist with calendar management, office attendance schedule, meeting coordination, and travel arrangements.
Documentation & Legal Support contract drafting and signing processes with vendors, collaborators, and new hires. Support contract drafting for particular b2c or b2b situations. A bachelor’s degree (Degree in Business Administration, Economics, Law, or similar is a nice-to-have) At least 2 years of experience in as an executive assistant, or in a finance, HR, or legal position (preferably in SMEs or startups). Excellent written and spoken communication in Catalan, Spanish, and English.
Familiarity with Spanish accounting, taxation, and labor frameworks. Experience with Trello, Slack, Google Sheets, Gsuite, Office, and similar tools. Full-time position (40 hrs/week) ~ Indefinite contract under Spanish labor law ~23 days of PTO + bank holidays ~ Flexible working hours ~ Hybrid work: remote-friendly, but presence in our Terrassa (Barcelona) office will be needed regularly (60% of the days). ~