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Ihre Aufgaben
Position Summary & Goal
Provides support in financial and accounting management, ensuring regulatory compliance, accuracy in financial reports, and proper administration of payments and revenues. With the same level of importance, the person will be responsible of the preparation of financial and administrative documentation required for tenders, with responsibility of monitoring, identifying and managing this part of the bidding process, with close collaboration with the Sales team.
Primary Responsibilities
Financial and Accounting Management:
1. Maintain and update financial and accounting databases.
2. Perform bank account reviews and reconciliations.
3. Process and execute invoice payments.
4. Manage accounts payable and receivable.
5. Prepare financial reports and monthly billing statements.
6. Oversee intercompany accounts and prepare quarterly VAT reports.
7. Coordinate with external auditors to ensure compliance with audits.
8. Checking and confirming the monthly invoicing of the travel agency by reviewing the delivery notes of all trips in collaboration with Sales and Service
Tenders (Sales & Service):
9. Monitor the WeTender-Acobur platform for daily tenders and identify relevant opportunities. In the case of detecting tenders in which we can participate, send the information and the link to the project managers.
10. Manage the tenders in which we participate and which we won
11. Maintain an updated list of certificates for public tenders and share with relevant departments·
12. Annually, process certificates of supplies and maintenance carried out at public and private customers for use in technical solvency.
13. Prepare documents required for the tender, such as technical solvency and financial solvency
14. Archive all related documentation
Ihr Profil
Education:
15. Degree in Accounting, Finance, or Business Administration.
Experience:
16. Minimum of 2 years in financial and accounting management & administrative tasks.
17. Familiarity with audits and tax reporting.
18. Experience with ERP and financial software.
19. Experience in preparing and managing documents for public tenders and maintaining compliance with regulatory requirements, preferable in Medical field.
Key Skills:
20. Strong organizational and data management abilities.
21. Financial analysis and document management expertise.
22. Effective teamwork and interdepartmental coordination.
23. Clear and professional communication with Sales and other departments.
24. Fluent in Spanish and English.
25. Problem solving.