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Event Coordinator (English is mandatory) - REMOTE, Valladolid
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Location:Job Category:
Marketing & PR, Tourism
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EU work permit required:
Yes
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Job Reference:
Event Coordinator (English is mandatory) - REMOTE
Job Views:
4
Posted:
03.07.2025
Expiry Date:
10.07.2025
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Job Description:
FFNS Logistics Network is a well-established organization dedicated to connecting reliable freight forwarders through exclusive and carefully curated logistics networks. With a global presence and years of experience in the industry, FFNS operates three independent and prestigious logistics alliances: Conqueror Freight Network, The Cooperative Logistics Network, and Globalia Logistics Network. Each network is designed to foster strong, trust-based business relationships among freight forwarders worldwide.
We are looking for a person who is native, bilingual or who has an advanced level of English (both written and spoken) and has experience in Event Coordination to join our team.
In this role, you will be in charge of organizing and coordinating all aspects of three upcoming events, including setting dates, liaising with suppliers (hotels, restaurants, photographers, etc.), and managing communication with 800+ international clients. Key duties involve ensuring event preparations are on track, assisting with registrations and bookings, providing client support, and handling administrative tasks such as printing documents, organizing badges, and updating social media. Your role will ensure smooth logistics and successful event execution.
This role requires an in-depth knowledge of English as well as experience in Events Organization and Customer Service.
We offer a diverse, supportive and highly collaborative team working environment, so this will be a really good opportunity for someone who aims to learn and grow their customer service career.
Salary Benefits:Duties and Responsibilities
* Coordinate all aspects of three upcoming events, ensuring all involved parties (suppliers, staff, clients) are aligned with their roles and timelines.
* Set event dates and times and coordinate with suppliers (hotels, restaurants, photographers/videographers, tourism agencies, etc.).
* Contact 800+ customers from diverse countries via phone and email, and perform weekly follow-ups to ensure all preparations are on track and clients' needs are met.
* Assist clients with event registrations, hotel bookings, photo uploads, and any additional information needed for the events.
* Inform participants about the three Annual Meetings and ensure they are well-prepared for the event.
* Assist with social media management by helping with publications on Facebook, YouTube, LinkedIn, Twitter, Instagram.
* Perform administrative tasks such as printing documents, organizing badges, uploading photos to social media platforms, preparing invoices, and creating WhatsApp groups.
* Support logistical coordination and other event-related tasks to ensure smooth execution of the events.
Desired Skills & ExperienceMinimum Qualifications
* Native, bilingual, or advanced proficiency in English (both written and spoken).
At least 2 years of experience in Event Coordination and Customer Service.
Core Competency Requirements
* Highly organized with exceptional attention to detail.
* Basic computer skills: Microsoft Office, Internet, social media, online platforms
* English and Spanish communication skills
* Strong social and communication skills
* Strong problem-solving skills and ability to think on your feet in high-pressure situations.
* Ability to manage multiple tasks and prioritize effectively in a fast-paced environment.
Others:
* Logistics sector knowledge is a plus
* Creative and good presentation skills
* Proactive attitude with the ability to anticipate client needs and address issues before they arise.
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