The aim of CH-FR and German Payroll & Administrative Specialist position is to ensure that payroll operations are handled accurately, efficiently, and in compliance with legal regulations for France, Switzerland, and Germany seasonal staff.
Payroll Management
* Processing Swiss payroll accurately in collaboration with the local fiduciary in Switzerland.
* Support on the German contracts and processing payroll accurately.
* Processing French payroll accurately in collaboration with the local fiduciary in France.
* Ensuring compliance with tax laws, labor regulations, and organizational policies.
* Assisting employees with payroll-related questions and resolving issues promptly.
* Communicating updates regarding payroll policies.
Recruitment Responsibilities
* Coordinate job adverts across various recruitment systems and channels for all summer positions.
* Coordinate the Smart-Recruiter platform for FR / CH positions including job ads, interview scripts, and ancillary processes.
* Promote senior positions to, and liaise with, high potential staff.
* Maximize the returner rate of staff that worked in previous years through effective communication and engagement.
Compliance
* Ensure that recruitment and selection procedures follow the CH / FR and German Safer Recruitment Policy, Accreditation CH / FR & GE criteria, and relevant legislation.
* Coordinate the payroll figures submitted to the fiduciaries in FR, CH and GE ensuring payroll is fair, accurate, and compliant.
* Coordinate the Single Central Register and ensure that all recruiters and employees have successfully completed all pre-employment tasks.
* Prepare contracts for all staff that accurately reflect the terms of employment presented at interview and in the Hiring Confirmation.
* Ensure camp records are complete and compliant, in terms of original documentation and payroll.
* Ensure appropriate staff risk assessments are prepared and shared accordingly with camp management.
Recruitment and Onboarding Responsibilities
* Screen applications.
* Correspond with shortlisted applicants.
* Schedule interviews.
* Undertake applicant interviews.
* Complete assessments of applicants.
* Select successful applicants.
* Create offers for successful applicants.
* Complete Hiring Confirmation.
* Process DBS Applications.
* Undertake ID and right to work checks.
* Assign Training.
* Administer Reference Checks.
* Prepare employment contracts.
Miscellaneous - Operations Period
* Coordinate the overall deployment of staff during the operating period to ensure staff resources are effectively spread across the portfolio.
* Coordinate HR Audit.
* Coordinate all variations to contracts.
* Support the delivery of the pre-summer training programme.
* Provide information and support for successful applicants pre / post arrival.
* Liaise with staff concerning any payroll queries.
* Liaise with staff regarding any employment reference requests.
* Support the wider HR team.
* Contribute to the staff feedback process, helping ensure this is captured and analyzed.
* Other administrative tasks as required.
Requirements for the Role
* Excellent interpersonal skills with the ability to interact with potential employees and build positive relationships.
* Ability to understand and use key packages relevant to the role.
* Excellent written and verbal communication skills in French and English.
* Excellent organization and time management skills with the ability to work independently and to deadlines.
* Previous recruitment experience, ideally in a high volume, seasonal organization.
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